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E-Billing Coordinator, Corporate

Company: Shearman & Sterling
Location: New York
Posted on: March 29, 2020

Job Description:

Job DescriptionRole Summary

The E-Billing Specialist is responsible for monitoring the progression of ebills in the Corporate Business Unit, from initial posting through payment, as indicated by the eHub reporting. Although not regularly responsible for submitting ebills, the E-Billing Specialist will assist with minimizing rejections by promptly notify the appropriate partner and Legal Administrative Assistant (LAA) when rejections occur and help with rejection resolution. Monitor prompt client-specific rate adjustments as needed, obtaining LMN #s, research short-pays, and propose appeals. The E-Billing specialist will address typical day to day eBilling issues and problems and help facilitate approvals and payments.

Key Responsibilities


  • Investigate rejection; short payments or lack of payment for eBilling and identify where timekeeper approval issues are hindering payment. Work with finance, LAA or partners to resolve timekeeper approval issues
  • Review eBills in in multiple ebilling systems and EHub and investigate lack of approval, lack of payment, or rejection against payment terms, engagement letter, etc. (See workflow for additional detail), in collaboration with Finance team, LAA, and BCC as necessary
  • Monitor bills divided among syndicates to ensure that we have LMNs for all payers, are aware of all payment terms, etc., coordinating with Finance and client contacts as necessary to prevent delays in payment
  • Assist with technical eBilling-related issues at the request of Finance, LAAs, or Billing & Collections Coordinator on an ad hoc basis
  • Assist with Billing overflow from LAAs or Billing & Collections Coordinator.
  • Assume other duties and responsibilities as assigned by Billing & Collections Coordinator or Business Director

    Knowledge, Skills & Attributes

    • Hands-on experience with Elite accounting system or similar financial system, including ability to run reports and provide basic support to lawyers and LAAs.
    • MS Excel and Word skills
    • Ability to effectively collaborate at all levels and across different functions
    • Exceptional client service and interpersonal skills
    • Strong time management, organization, prioritization and execution skills
    • Focus on accuracy and attention to detail
    • Excellent written and verbal communication skills
    • Ability to stay focused and calm in a fast-paced, high pressure environment
    • Highly collaborative style with ability to influence without authority
    • Self-directed and self-motivated
    • Practical and results oriented

      Education & Experience

      • Minimum of 5 years' hands-on experience with Elite accounting system or similar financial system in a law firm, including ability to run reports and provide basic support to lawyers and LAA's
      • Equivalent of 4 year college degree preferred
      • Experience working in an international firm across time zones a plus

        Physical Activity/Other Miscellaneous

        • Flexibility to work overtime or outside standard business hours as required
        • Ability to lift and carry up to 15 lbs


          Location(s)New York-599

Keywords: Shearman & Sterling, New York , E-Billing Coordinator, Corporate, Accounting, Auditing , New York, New York

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