Specialist, Procurement
Company: Women In Need, Inc.
Location: New York
Posted on: May 16, 2022
Job Description:
Job DescriptionTitle of Position: Procurement Specialist FLSA
Status: Non-Exempt Department: Finance Reports to: Procurement
Manager Positions reporting to this position: None Purpose of the
Position: The Procurement Specialist is responsible for procuring
high quality supplies and equipment organization- wide, tracking
inventory, and preventing shortages. S/he conducts all requests for
purchases in accordance with Win policies, and federal, state, and
local regulations. The Procurement Specialist demonstrates
excellent customer service skills and interacts professionally with
Win staff and vendors. Responsibilities:
- Obtain quotes and bids for equipment and services; evaluate
vendors.
- Communicate with the Procurement Manager and program staff to
review volume requirements and delivery needs.
- Comply with all applicable Win policies, procedures and
regulations.
- Establish and negotiate contract terms with suppliers and share
this information with the manager and procurement team.
- Meet multiple procurement deadlines.
- Reconcile and resolve invoice discrepancies.
- Communicate with the appropriate representatives of each
department to troubleshoot purchasing issues and keep the manager
informed of challenges.
- Interact with Win senior managers on a regular basis.
- Monitor and forecast the organization's purchasing needs and
makes recommendations to the manager.
- Provide accurate summaries of various financial reports and
audit findings to various departments.
- Coordinate and respond to external requests for financial
information and reports related to purchasing.
- Provide administrative support for the Finance and Contracts
Departments activities as needed.
- Track, monitor and follow up on internal and external
communications related to the Contracts and Finance
Departments.
- Assist in annual budget preparation and program
projections.
- Coordinate multiple projects with concurrent deadlines.
- Use Aestiva purchasing software to purchase supplies and
equipment.
- Perform other related duties as assigned. Essential Functions:
Must be able to sit at a computer for the majority of the work day.
Qualifications:
- Commitment to Win's mission, vision and values.
- BA/BS degree preferred.
- Excellent Microsoft Suite skills required.
- Effective written and oral communication skills.
- Must maintain a high degree of confidentiality.
- Must have prior experience in office management, contracts or
finance. Core Competencies:
- Leadership: Set an example by following Win policies and
procedures. Acts with a high degree of professionalism and has a
good work ethic.
- Facilitating Change: Deliver high quality results
consistently.
- Managing Performance: Interact respectfully with funders and
co-workers.
Keywords: Women In Need, Inc., New York , Specialist, Procurement, Accounting, Auditing , New York, New York
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