Shipping Coordinator

Company: Pace Gallery
Location: New York
Posted on: May 16, 2022

Job Description:

Pace Gallery is a leading international art gallery representing some of the most influential contemporary artists and estates from the past century. Since its founding by Arne Glimcher in 1960, Pace has developed a distinguished legacy as an artist-first gallery that mounts seminal historical and contemporary exhibitions. Under the current leadership of President and CEO Marc Glimcher, Pace continues to support its artists and share their visionary work with audiences worldwide by remaining at the forefront of innovation. Today, Pace has ten locations worldwide including London, Geneva, a strong foothold in Palo Alto, two galleries in New York and our newest location in Los Angeles. Pace was one of the first international galleries to establish outposts in Asia where it operates permanent spaces in Hong Kong and Seoul.
Pace Gallery is seeking an experienced shipping professional to join the New York based shipping team as a full-time Shipping Coordinator. The ideal candidate will have a deep understanding of domestic and international artwork shipping best practices and a familiarity with a wide range of associated vendors and agents. The coordinator will be responsible for and capable of arranging and tracking any type of gallery shipment, from single sold works, to large, consolidated inventory shipments, in a timely, safe and budget conscious way, following the established protocols of the gallery. The coordinator must be detail oriented, a clear and effective communicator, able to multi-task with ease and maintain composure in high stress and deadline driven situations, quick thinking and comfortable interfacing and problem solving with clients, vendors and Pace team members.
What You'll Be Doing:

• Coordinate artwork shipments for assigned Dealer offices/regions in collaboration with local and international gallery shipping teams
• Follow coordinated shipments from beginning to end, including sourcing quotes for packing and transit, booking, coordinating with clients, vendors and Dealer offices and generating, and archiving all necessary documentation
• Work closely with various departments to assess projects and tailor shipments to ensure safe and effective packing, transportation and storage of gallery shipments
• Liaise with and offer guidance as needed to galleries, clients, auction houses, artist studios, estates and museums on packing, shipping and installation of artworks
• Work within established shipping budget, taking measures to reduce costs where possible, including negotiating rates with vendors
• Coordinate domestic and international FedEx shipping for lower value items
• Manage all aspects of international import/export shipments including crating, supervision, documentation for customs and monitor any timelines for necessary returns
• Work closely with accounting department to approve invoices and provide documentation for audits
• Maintain a thorough understanding of New York State as well as U.S. tax policy and follow Pace Gallery's related sold shipping protocols
• Provide daily administrative support for Shipping Department and function as back-up for Shipping colleagues during vacations, sick leave, etc.
• Additional responsibilities as assigned
  What You'll Bring:
  
  
  • BA Degree in related field
  • Minimum 3-5 years' experience working for either a museum, fine art gallery, auction house, or Fine Art shipping agent
  • Must have proven experience booking diverse shipments, trouble-shooting complex packing and shipping issues and managing multiple projects at once with the ability to effectively prioritize while maintaining composure
  • Extensive knowledge of and comfortability with art handling, packing, and condition reporting best practices
  • Extensive knowledge of and comfortability with particulars for booking Fine Art air, truck and ocean shipments
  • Must possess excellent knowledge of US tax and international insurance and customs regulations, as well as import and export documentation
  • Must be extremely detailed oriented, organized, and an effective communicator
  • Excellent computer skills, PC/Mac platforms, and strong familiarity with database programs
  • Must possess a professional, positive work demeanor and the communication and interpersonal skills to work effectively with vendors, clients, and co-workers
  • Strong work ethic with an ability to manage heavy workload while efficiently and effectively prioritizing responsibilities to meet deadlines and deliver results
  • Ability to manage budgets and keep detailed records
  • A working knowledge of and passion for modern and contemporary art
    In addition to an active and progressive work environment, Pace Gallery offers a competitive benefits package, including medical, dental and vision insurance, retirement plans with a company match, flexible spending accounts and commuter benefits. We encourage a healthy work/life balance and offer a generous vacation policy. Pace Gallery is proud to be an equal opportunity employer and will consider all qualified applicants regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or expression, Veteran status, or any other legally protected status.

Keywords: Pace Gallery, New York , Shipping Coordinator, Accounting, Auditing , New York, New York