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Billing Analyst

Company: ARUP Group
Location: New York
Posted on: June 25, 2022

Job Description:

Arup is proud to be recognized by Fast Company in their third annual Best Workplaces for Innovators list, which honors businesses and organizations that demonstrate a deep commitment to encouraging innovation at all levels. We find solutions for some of the world's most complex problems. From climate action to social value, we consider the broadest impacts of our work. We strive to build a more sustainable, resilient, and equitable future. This purpose shapes our culture and has made us leaders in sustainable development. You'd be joining our multi-disciplinary design teams focusing on technical excellence and innovative solutions that create a better future for people, places, and the planet.

We are currently seeking a Billing Analyst to work in our Toronto office. Our Billing Analysts' staff are integral members of our finance teams. It is business imperative that we continue to hire and develop highly engaged skilled professionals that will provide consistent billing and financial support for our business and our project managers/directors.

Responsibilities of this specific role will include, but not be limited to the following:

* Effectively communicate with Project Managers and Project Directors to determine proper costs to invoice for the month
* Prepare client invoices in accordance with company procedures, client requirements and terms and conditions of the contract.
* Review contracts for each new project and setup all templates and procedures to administer invoicing for all new projects
* Record invoices into accounting system
* Reconcile and include, as part of project invoices, sub-consultant billings for fees and reimbursable expenses
* Work with the cash receipts team to reconcile variances that occur in the application of cash and review/clean-up of unallocated cash
* Daily monitoring of cash receipts against sub-contractor billing tracker to release sub-consultant payments under pay-when-paid policy
* Ensure all monthly activity is complete and accurate in the areas of customer billings, accounts payable and related postings to the accounting system
* Assist project team with follow-up and collection of aging invoices
* Demonstrate strong problem-solving skills and the ability to identify and correct quality control issues such as duplicate billing, data entry errors, set up/system errors, etc.
* Ability to monitor key financial metrics on projects, such as aging debts, aging WIP and cash flow
* Assist with monthly forecasting of billings and cash collections
* Special and ad hoc projects as assigned


* 3+ years of relevant experience in billing. Experience in a professional services firm is preferred.
* Experience with billing large scale major government agency projects and/or understanding FAR is preferred.
* Bachelor's Degree is preferred in Business or related fields.
* Must have a solid knowledge of standard contract terms, including hourly, lump sum, not-to-exceed and how they are applied in the billing process
* Advanced Excel skills are required (Pivot Tables, VLookups, sumif, etc.). Must have familiarity with general accounting software packages
* Strong written and verbal communication skills and the ability to multi-task
* Must be detail oriented with ability to work under pressure and within a team

Benefits that Work - At Arup, we have a comprehensive and valuable benefits program that works for our employees and their families. These are 100% paid for by Arup expect for optional life insurance. These benefits provide health and welfare security for you as well as paid time off for rest and renewal. Our Global Profit Share Plan (paid bi-annually) provides an opportunity for you to share in the success of the Firm. As a valued employee of Arup, you can also choose to participate in our GRRSP 5% company match to help you save for your future.

COVID-19 Vaccination Requirement - Arup requires all new employees to be vaccinated for COVID-19. Arup is an equal opportunity employer and consistent with federal, state, and local requirements, will consider requests for reasonable accommodation based on disability or sincerely held religious beliefs where it is able to do so without undue hardship to Arup.

Flexible Working - We believe that flexible arrangements create a more inclusive way of working that supports our diversity and the wellbeing of our people. Options for alternative schedules and the ability to work outside of the office for a portion of your workweek are available.

Arup is an Equal Opportunity Employer. We consider all qualified candidates regardless of national origin, veteran, disability, sexual orientation, gender, gender identity or other status protected by law. If you need any assistance or accommodations due to a disability, please contact us at

For the fourth consecutive year, Arup has been named one of Greater Toronto's top employers! Greater Toronto's Top Employers for 2021 are recognized for exceptional human resources programs and forward-thinking workplace policies. Find out more about what makes our Toronto office an outstanding place to work here:


Keywords: ARUP Group, New York , Billing Analyst, Accounting, Auditing , New York, New York

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