Accounts Payable Specialist

Company: AHRC New York City
Location: New York
Posted on: September 25, 2022

Job Description:

DescriptionAHRC NYC is one of the largest providers of services for children and adults with developmental disabilities in New York City. Our mission is to advocate for people who are neuro-diverse to lead full and equitable lives.Come join the company recognized by Forbes as a Best Midsize Employer in America two years in a row, generosity guides us as we honor our legacy and continuously grow through a culture of curiosity, creativity and optimism.ESSENTIAL RESPONSIBILITIES Policies, Procedures and Education:+ Maintain and implement Accounts Payable (AP) policies and procedures (including expense, capitalization, prepaid and disbursements policies), in accordance with Generally Accepted Accounting Principles (GAAP)+ Educate AP Team and E-Procurement users on AP policies and procedures (through ongoing sharing of policies and procedures, quarterly training sessions, coordination with E-Procurement IT Specialist.Process and Review:+ Prepares utilities re-class journal entries on a monthly basis in accordance with allocation schedule.+ Contributes to weekly/monthly cash flow expense forecasts to be utilized in cash flow model.+ Provides expense variance explanations on weekly/monthly cash flow forecasts.+ Meets with AP Supervisor, Director of Financial Processes, and Business Managers on monthly basis to review cash flow.+ Process AP documents including non-purchase order invoices and sensitive transactions.+ Make payments (by check, wire, ACH, EFT) within agreed payment terms and take advantage of early payment discounts where possible.+ Review checks and supporting documentation prior to senior management approval.Controls:+ Ensure month-end and year-end closing procedures are completed in a timely manner.+ Reconcile AP module to General Ledger on month l=basis (including AP, advanced payments and Accrued Expenses generated by E-Procurement system).+ Reconciles vendor statements for major vendors and reviews PO returns in order to make recommendations about return dispositions.+ Review AP Aging and open Purchase Orders reports (e.g. to process unapplied documents and open POs as appropriate).+ Act as a point of contact for auditors and audit requests.Analysis:+ Ensure submission of month-end and year-end closing reports and data.+ Maintain list of key expense/prepaid/sixed asset accounts and educate E-Procurement users on appropriate coding.+ Analyze and resolve problems related to AP process.+ Analyzes and evaluates allocation changes and impact on individual programs at agency. + Maintains standard reporting tools to identify key expense risks and opportunities.+ Identifies opportunities to improve processes related to expense recognition and payment.+ Updates Policies and Procedures, as needed.+ Works on automating Invoice processing and respective allocations (e.g. utilities, equipment leases, et al.).+ Serve as subject matter expert on AP automation project.+ Perform additional duties, as requested. REQUIRED QUALIFICATIONS+ Bachelor's degree in Business, Accounting, Finance, or related field required.+ Minimum 5 years financial management experience, preferably with large, complex nonprofit agency, and related experience in cost accounting, budgeting/forecasting, and/or cost analysis.+ Expert computer skills, including Microsoft Office Suite (with particularly strong skills in Excel) and electronic payment transmission systems.+ Ability to assist in research and analyses of financial & technical data.+ Strong communication skills, as well as excellent attention to detail.+ Proven ability to work productively and collaboratively within a team-driven environment.+ Flexibility to operate in a rapidly-changing work environment.+ Demonstrable passion for the agency's mission.AHRC New York City provides equal employment opportunity to all applicants, with employment based upon personal capabilities and qualifications without discrimination because of race, color, national origin, religion, sex (with or without sexual conduct), age, disability, pregnancy, alienage or citizenship status, marital status, creed, genetic disposition or carrier status, sexual orientation or any other protected characteristic as established by law. Equal Opportunity Employer/Protected Veterans/Individuals with DisabilitiesThe contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

Keywords: AHRC New York City, New York , Accounts Payable Specialist, Accounting, Auditing , New York, New York