Company: Columbia University
Location: New York
Posted on: November 26, 2022
* Requisition no: 530196
* Work type: Full Time
* Location: Morningside
* School/Department: Department of Sociology
* Grade: Grade 9
* Categories: Administrative Support
Reporting to the Director of Academic Administration and Finance
(DAAF), the incumbent provides financial support and other support
services for the Sociology department.
Assisting in the day-to-day financial activity of the Department of
Sociology, the Financial Assistant processes financial and payroll
transactions via the University's ARC and PAC processing systems;
processes Work-Study and casual payrolls and additional
compensation for faculty and graduate students; acts as liaison
with Service Now, ARC ticketing system to resolve problems for
vendors and payees, including faculty, students, staff and
visitors; reconciles P-card purchases; monitors the status of
vendor creation requests, purchase requisitions, and invoices in
ARC and corresponds verbally and in writing with Service Now
ticketing system on problem invoices, creation of vendors, voided
checks and related matters; and maintains the Department's
financial records and electronic and filing systems.
Works closely with the Financial Coordinator and DAAF to ensure
compliance with university policies and regulations; assists in
processing academic appointments ensuring I-9 and NYS DOL 195
accuracy and compliances. Assists in the preparation of financial
reports and transactions for Offices of Sponsored Projects
Administration (SPA) and Finance (SPF) and Restricted Funds as
needed. Assists Financial coordinator monthly reconciliation of
projects; assists in annual fiscal closing; and researches and
resolves problems with open commitments and overdrafts. Assists in
monitoring budgets and maintaining financial reports for faculty
grants and research accounts, faculty searches, student
organizations and travel grant budgets.
Assists faculty with administrative tasks and keeping their
calendars. Acts as backup to the Administrative Assistant.
Performs other administrative duties as assigned.
High School diploma or its equivalent required. Two years of
related experience required.
Some college preferred. Proficiency or ability to acquire
proficiency with content-management University systems: ARC,
Concur, FDS, PAC and FFE.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local
Applications open: Oct 07 2022 Eastern Daylight Time Applications
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Keywords: Columbia University, New York , Financial Assistant, Accounting, Auditing , New York, New York
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