Billing Associate

Company: Mason Technologies
Location: Deer Park
Posted on: February 17, 2026

Job Description:

Job Description Job Description Company Overview Since 2002, Mason Technologies has been a leader in technology integration, proudly certified as a Woman-owned Business Enterprise (WBE) both in NYC and nationally. With headquarters and a fully equipped warehouse in Deer Park, NY, an additional office in downtown NYC, and resources across the nation, we design, implement, and service innovative solutions in low-voltage structured cabling, audio visual systems, data centers, and unified security. We serve a variety of industries including healthcare, government, higher education, finance, and business (both big and small). We're always aiming to build lasting relationships based on trust, respect, and a shared vision for a better future. Our founder, Jennifer Mason, has cultivated a family-like environment that emphasizes deep care and commitment to our people and the clients and communities we serve, forming the foundation of everything we do. At Mason Technologies, diversity and inclusion drive our hiring, ensuring we bring together the most talented individuals regardless of race, age, religion, gender identification, or sexual orientation. If you want to have a career of unparalleled growth, a team with a family-strong bond, and an unmatched atmosphere of motivated and caring professionals, apply to Mason today! Let’s craft a future together that's built upon integrity, equality, professional pride, the authentic spirit of our family, and a commitment to making the world a better place. Our Comprehensive Employee Benefit and Perk Package: Medical, Dental, and Vision Coverage: We provide comprehensive healthcare benefits to keep you and your family healthy and secure. 401k with Matching: Plan for your future with our 401k program, featuring competitive company matching. Paid Time Off (Holiday/Vacation/Sick/Personal): Generous PTO to ensure a healthy work-life balance and time for relaxation and personal needs. Unlimited Growth Opportunities: We believe in fostering talent and providing opportunities for continuous professional growth. Family-Friendly Company Events & Outings: We host regular events and outings to foster a family-friendly atmosphere and build team camaraderie, like our Warehouse Jam Sessions and Holiday Parties! Bagel Thursdays & Tuesday Lunch Catering: Enjoy weekly treats with Bagel Thursdays and Tuesday Lunch catering at our offices! Caring Ownership: We believe in mutual dedication. If you're committed to Mason Technologies, we are equally committed to you. We prioritize the well-being of our employees and their families, ensuring a supportive and caring work environment. About the Position: We are seeking a detail-oriented and reliable Billing Associate to join our team. This role is primarily responsible for project-based billing across multiple jobs and customers, ensuring invoices are accurate, timely, and compliant with contract requirements. The ideal candidate will have prior experience in the construction or skilled trades industry and a strong understanding of billing processes such as progress billing, change orders, certified payroll, and union-related requirements . This position plays a key role in supporting operations and finance by maintaining accurate billing records and contributing to healthy cash flow. Responsibilities: Prepare, review, and issue project-based invoices , including progress billing, milestone billing, and approved change orders Ensure billing aligns with contract terms, job progress, and supporting documentation Coordinate closely with Project Managers, Operations, and Accounting to validate billing accuracy Maintain accurate and organized billing records within the company’s accounting/ERP system Assist with certified payroll reporting and documentation , including prevailing wage and union-related requirements Support compliance with union agreements, job cost tracking, and audit requirements Reconcile billing discrepancies and resolve invoice-related issues in a timely manner Generate billing, AR aging, and status reports for management review Assist with month-end close activities related to billing Qualifications: 2 years of experience in a billing-focused role Construction industry experience strongly preferred (e.g., construction, low-voltage, electrical, HVAC, or other skilled trades) Certified payroll experience highly preferred Working knowledge of project-based accounting and billing Familiarity with union jobs, prevailing wage requirements, and job cost tracking Proficiency with accounting or ERP systems and Microsoft Excel Strong attention to detail, organization, and time-management skills Ability to manage multiple projects and deadlines simultaneously Clear and professional written and verbal communication skills High school diploma or equivalent required; Associate’s degree or higher preferred Salary: $60,000.00-$70,000.00 per year Job Type: Full-time, In-Person We are currently only considering candidates who already live within commuting distance of our office. This role is not open to relocation and relocation assistance is not provided.

Keywords: Mason Technologies, New York , Billing Associate, Accounting, Auditing , Deer Park, New York