Project Data & Operations Coordinator

Company: BLDG
Location: New York City
Posted on: April 7, 2026

Job Description:

Project Data & Operations Coordinator BLDG About the Company: BLDG was founded in 2011 to further LSS Architecture's dedication to design, craft, collaboration, and desire to find the best ways to create great architecture. BLDG is more than just a construction management company. We integrate with design teams early in design and collaborate closely throughout all phases to foster a holistic design and building process. BLDG provides valuable resources and expertise to the greater studio reinforcing a culture of curiosity, learning, and creating that we value. Come join our dynamic and multidisciplinary practice to create better ways to make better space. Role Summary: The Project Administrator provides administrative, financial, and data-focused support for all BLDG projects. In addition to traditional project coordination, this role plays a key function in maintaining accurate project data, managing digital workflows, supporting reporting needs, and ensuring information is complete, consistent, and actionable across Project Teams. Primary Responsibilities: Project Coordination & Operations * Support Project Teams (Architect, Project Manager, Site Manager, etc.) in all aspects and phases of a project. * Ensure safety documents, permits, and company licenses are accurate and up to date. * Assist field staff by ordering and tracking deliveries, materials, and site services. Data Administration & Digital Workflow Support * Enter, maintain, and audit project data, including contracts, vendor directory, invoices, change orders, purchase orders, payments, and Certificates of Insurance in Procore and other applications. * Collect and monitor vendor supporting paperwork (e.g. Lien Waivers). Financial & Reporting Support * Assist with project financials, including client and vendor invoices and payments. * Support budget tracking, payment schedules. * Coordinate information between Project Teams and Finance Team. Required Skills & Qualifications Technical & Data Skills * Proficiency in Procore including Financial Management Tools. * Intermediate to advanced Microsoft Excel, including working with large datasets, lookups, pivot tables, charts, and data validation. * Comprehensive knowledge of Office 365. * Basic knowledge of QuickBooks preferred. * Understanding digital workflow methodologies and data management practices. Soft Skills & Competencies * Strong organizational skills and ability to prioritize time-sensitive tasks. * High attention to detail, accuracy, and consistency in data management. * Clear written and verbal communication skills, including the ability to explain information effectively to internal and external stakeholders. * Problem-solving mindset and the ability to proactively identify issues. Experience: * 2-5 years of administrative experience. * Experience in the construction or building design industry preferred. * Experience with NYC/NYS agencies is a plus. Benefits Comprehensive benefits package. Salary range, 67k-80k based on experience and skill levels. Applying Send resume and cover letter to recruit@leroystreetstudio.com (mailto:recruit@leroystreetstudio.com) , use BLDG for the subject line.

Keywords: BLDG, New York , Project Data & Operations Coordinator, Accounting, Auditing , New York City, New York