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Billing/Accounts Supervisor

Company: Confidential
Location: Brooklyn
Posted on: December 7, 2017

Job Description:

Job DescriptionThis position requires at least three years of billing experience and proficiency with Quickbooks. Candidates who do not meet these requirements will not be considered.Job Purpose:LIS’s Billing/Accounts Supervisor is in charge of all aspects of company’s invoicing process and is the main contact for customers when it comes to inquiries on invoices, credit card payments and collections responses. This position is expected to ensure compliance with SCA and other government contractor regulations. The Billing/Accounts Supervisor also is responsible for directing other members of the department and addressing any issues that may arise. LIS Billing/Accounts Supervisor works closely with Project and Program Management, the Program Director, and the COO.Duties: Ensure accurate and prompt invoicing according to each client’s specific needs. On weekly, bi-weekly, or monthly basis review supporting documentation needed to invoice, adhering to contracts’ guidelines. Analyze incoming funds and report the status of Accounts Receivables on a monthly basis to the company’s Program Director and COO. Provide sales summary and A/R reports to the upper management and Project Managers on a monthly basis. Apply payments in QuickBooks as well as maintaining accurate records of outstanding invoices. Check for payment discrepancies and contacting clients regarding the issues. Issue invoices via email to customers on a weekly or monthly basis. Issuing summary invoices to certain clients, per contract requirements. Provide monthly or quarterly reports to Program Manager on certain clients, with the list of outstanding invoice. Work closely with the Program Managers to improve billing and collection processes. Assist other members of the Finance and Accounting Team with any aspects of the job, providing input and escalating to upper management as necessary. Conduct performance reviews of the members of the Finance team. Submit status reports and timesheets on a weekly basis to the Program Director for review. Review and maintain records that show Client making minimum payments including wage and health and welfare on all SCA contracts. Run quarterly reports that show the hours freelancers worked and pay accrued vacation. Run weekly reports that show freelancers’ hours worked during a holiday week and pay them for that holiday. Convert hourly rates provided by Client’s project managers into SCA compliant wages and health and welfare. Convert per word rates into SCA compliant wages and health and welfare.Skills/Qualifications: At least 3 years of directly related work experience. Experience with SCA and related regulations is preferred but not required. Proficiency with QuickBooks. Bachelor’s Degree in Accounting from accredited Higher Education Institution. Proficiency with MS Office, especially Excel. Excellent written and verbal communication skills. Proven ability to multitask and prioritize. Ability to handle heavy invoicing and stay calm under pressure. Company DescriptionVersatility, agility and scalability are the defining principles that drive our company to deliver for our government and industry partners. We were founded as an advanced innovative language service provider and have organically expanded into Cyber Security, Intelligence and Information Technology to support our customers' rapidly evolving global enterprise-wide requirements.As a woman-owned small business, we seek individuals interested in growth and career advancement and strive to provide our employees with opportunities to expand their capabilities. We are seeking to add a well qualified individual to our Brooklyn, NY office location. Applicants pursuing those opportunity must have at least three years of relevant experience to be considered.

Keywords: Confidential, New York, Billing/Accounts Supervisor, Accounting, Auditing, Brooklyn, New York

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