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Part-Time Administrative Assistant - Yang-Tan Institute

Company: Cornell University
Location: New York
Posted on: December 5, 2019

Job Description:

Respond to complex telephone and walk in inquiries; distribute informational forms and documents with instructions; respond to routine and non-routine inquiries; serves as reference for policies and procedures; contact individuals inside and outside of University on highly confidential matters. Independently answer correspondence; independently compose and draft forms; format/prepare complex documents; create and maintain list servs. Maintain office equipment inventory system; oversee and troubleshoot department equipment. Create and formulate moderately complex spreadsheets, develop databases & materials from variety of information systems. Respond to routine and non-routine mail inquiries. Schedule appointments, meetings and locations using an electronic calendar; plan and schedule w/o consultation; arrange programs/events; attend meetings and prepare notes, follow up as necessary; independently compile materials for meetings. Arrange details of complicated travel plans involving lengthy trips; prepare travel schedule, itinerary and appointment contacts. Provide program/project support; prepare materials and assist in managing timelines and tasks; manage the program/project calendar. Coordinate programs/projects including registration, scheduling presenters, logistics, accommodation requests, food & beverage, marketing materials, program materials, troubleshoot issues, etc. Maintain and update pages within a content management system according to pre-established schedules; make changes to the website as directed; review website to catch bugs, correct errors and typos, fix broken links and cross-link new resources to relevant pre-existing pages; may create templates of approved website layouts. Update and contribute to social media pages; edit and add content to Faculty support sites, course web sites, employee sites and publication/newsletters. Coordinate applications, interview, and evaluation process and may track academic appointments. Monitor department budget for expenses and balances; investigate discrepancies; process charges, P-Card purchases, travel reimbursements; may assist with grant preparation. Serve as back up payroll approver for online time collection. Maintain office equipment inventory system; assists with capital equipment procurement function. May answer computer-related questions from faculty, staff and students concerning hardware and software. More information about the ILR School can be obtained at our web site, ************************** and the Yang-Tan Institute at *************************** Required Qualifications: * Associate s Degree and a minimum of four years of experience in an office setting. * Proven ability to successfully manage and prioritize multiple tasks while working simultaneously under pressure within a fast-paced, busy, office environment. * Must possess the ability to work independently. * Demonstrated ability to exercise discretion and independent judgment. * Ability to interact tactfully with diverse groups of individuals. * Ability to take initiative and be a pro-active team member. * Must have outstanding organizational skills. * Excellent written and verbal communication skills, including proofreading and editing skills and experience taking meeting minutes. * Expertise in Microsoft products including Excel, Word, PowerPoint and Outlook calendar. * Prior experience with event planning. * General database operating knowledge. Preferred Qualifications: * Bachelor s degree strongly preferred. * Minimum six years of experience in an office setting (preferably research based). * Prior experience working with Adobe InDesign, HTML or other web development tools desirable. * Experience with project planning/management software. * Experience in proofing and editing technical and scientific papers in the social sciences. * Experience with grant coordination submission process. * Experience with webinar event support and platforms. * Working knowledge of document and internet accessibility standards desirable. * Knowledge of various disability-related programs. * Demonstrated history and continued commitment to Cornell University s ideals and Staff Skills for Success * Knowledge of Cornell University travel and reimbursement and payment request policy and systems. No relocation assistance or visa sponsorship provided for this position. This is a part-time 60%, non-academic staff, benefits eligible opportunity located on the Ithaca campus. University Job Title: Administrative Asst IV Level: D Pay Rate Type: Hourly Company: Contract College Contact Name: Brenda Herrling Number of Openings: 1 Current Employees: If you currently work at Cornell University, please exit this website and log in to Workday using your Net ID and password. Select the Career icon on your Home dashboard to view jobs at Cornell. Online Submission Guidelines: Most positions at Cornell will require you to apply online and submit both a resume/CV and cover letter. You can upload documents either by dragging and dropping them into the dropbox or by using the upload icon on the application page. For more detailed instructions on how to apply to a job at Cornell, visit How We Hire on the HR website. Employment Assistance: If you require an accommodation for a disability in order to complete an employment application or to participate in the recruiting process, you are encouraged to contact Cornell University's Department of Inclusion and Workforce Diversity at voice **************, fax **************, or email at ****************. For general questions about the position or the application process, please contact the Recruiter listed in the job posting. Applicants that do not have internet access are encouraged to visit your local library, or local Department of Labor. You may also visit the office of Workforce Recruitment and Retention Monday - Friday between the hours of 8:30 a.m. 4:30 p.m. to use a dedicated workstation to complete an online application. Notice to Applicants: Please read the required Notice to Applicants statement by clicking here. This notice contains important information about applying for a position at Cornell as well as some of your rights and responsibilities as an applicant. EEO Statement: Diversity and Inclusion are a part of Cornell University s heritage. We are a recognized employer and educator valuing AA/EEO, Protected Veterans and Individuals with Disabilities. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations. Cornell University is an innovative Ivy League university and a great place to work. Our inclusive community of scholars, students, and staff impart an uncommon sense of larger purpose, and contribute creative ideas to further the university's mission of teaching, discovery, and engagement. 2019-11-06-08:00

Keywords: Cornell University, New York , Part-Time Administrative Assistant - Yang-Tan Institute, Administration, Clerical , New York, New York

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