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Administrative Assistant, School of Engineering and Science

Company: Stevens Institute of Technology
Location: Hoboken
Posted on: December 5, 2019

Job Description:

Position Summary Working under the supervision of the Director of Operations, the Administrative Assistant position provides vital administrative assistance to the Director, the iSTEM Program and research program-related activities in the Schaefer School of Engineering and Science. Essential_Duties_And_Responsibilities * Handle administrative office support for the Director of Operations, including but not limited to coordinating and scheduling meetings, calendar management, scheduling of conference rooms, ordering of name badges, maintaining data lists and providing backup to the Executive Assistant to the Dean. * Provide a range of administrative and project support to the Director of the ISTEM Program, including but not limited to coordinating and scheduling meetings, maintaining email lists, and routine budgetary processes. * Assist with support for major events for the Schaefer School, including but not limited to draft agendas, coordinate scheduling and attendance, oversee room bookings, coordinate catering, and oversee any A/V needs or additional materials. * Assist with human resource needs, including creation of requisitions in Workday, printing candidate resumes and coordinating agendas for on- campus interviews for various faculty and staff positions. * Handle routine budgetary processes such as expense reimbursements, purchase orders and invoice processing. Check processing requests and ensure proper routing, approval, and follow through. * Coordinate with the Director of iSTEM Program the annual Hackathon, including lodging and travel for attendees, event food catering, purchasing of materials/supplies and giveaways, processing event staff salaries and assisting in managing the overall project. * Provide a range of administrative support to the Associate Dean for Research, including but not limited to coordinating and scheduling meetings, maintaining email lists, and routine budgetary processes. * Work closely with the SES Honors and Awards committee to update report of awards, monitor data of faculty and students applying for various awards, look for award opportunities for current and any new announcements by professional societies. Qualifications Required Education: Bachelors degree, or high school degree with related experience Required Experience: Minimum 2 years of relevant experience, preferably in higher education or other industry experience Required_Knowledge,_Skills_And_Abilities * Excellent organizational and data management skills. Demonstrated proficiency with MS Office, including creating and using spreadsheets. Capability to be proactive and productive in a fast-paced environment, sourcing relevant input from appropriate sources and identifying innovate solutions to problems. Proven ability and commitment to work across multiple cultural environments. Demonstrated success in handling varied, multiple and competing priorities in a high-volume environment with a pleasant and cheerful demeanor. * Collaborating across various stakeholders and departments will enable successful instructional delivery as well as proper assessment and metrics for improvement. * Collaborate regularly with department chairs, faculty, program directors, lab supervisors, adjunct faculty to enable successful core education to undergraduate engineering students. * Understands and adheres to compliance standards as they appear in the Code of Ethics, Conflict of Interest Policy and Conflict Management Involving Family or Household Members Policy and the Acceptable Use Policy. * Keeps abreast of all federal, state laws and regulations and Stevens policies relevant to their areas of responsibility as they presently exist and a

Keywords: Stevens Institute of Technology, New York , Administrative Assistant, School of Engineering and Science, Administration, Clerical , Hoboken, New York

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