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Administrative / Office Assistant

Company: PEAR Core Solutions, Inc.
Location: New York
Posted on: January 16, 2020

Job Description:

POSITION SUMMARY:This is a unique opportunity to work in an exciting, fast-paced environment while collaborating with clients in a variety of industries. You will be working with us at , a growing NYC-based Business Strategy and Human Resources consulting company that provides service to organizations throughout the tri-state area, through a combination of off- and on-site support. As an Administrative/Office Assistant, you may be called upon to provide support in a variety of administrative and office duties that help keep PEAR running smoothly. In addition, you will be helping us at an administrative level to ensure our clients are served well. There is no typical day in this job!ESSENTIAL FUNCTIONS:Office Support

  • Phone Support: Manage incoming and outgoing telephone calls, quickly and professionally providing assistance to callers.
  • Template Creation and Upkeep: Update and maintain various templates to ensure they reflect the most recent needs and allow work to be done as efficiently as possible.
  • Document and Presentation Creation: Create polished, well formatted, and accurate documents for internal and client use (such as PowerPoints, reports, letters).
  • Data Management: Collect and track data and incoming materials from various sources, and enter data into varied formats and systems (such as Excel and client databases)
  • Meeting Coordination: Schedule meetings, coordinate logistics, prepare agendas and itineraries, and ensure food and drink is ordered, delivered, and setup.Electronic and Paper Filing
    • Set up and manage paper or electronic filing systems, recording information, updating paperwork, and keeping files (both electronic and paper) organized and accessible.Communications & Correspondence
      • Monitor multiple email inboxes and provide timely and professional answers to both internal and external client inquiries.
      • Create and send polished communications to internal and external parties, both electronically and through paper correspondence.
      • Interact directly with clients ensuring professional and customer-service oriented interactions
      • Manage contact databases, ensuring all contacts are represented and current contact information is kept up to date.Research
        • Conduct searches to find needed information, provide summaries of findingsSpecial Projects
          • Complete special projects as neededREQUIRED AND PREFERRED QUALIFICATIONS:--
            Minimum Education:--Bachelors Degree--Required Experience:--2 years administrative experience in a fast-paced office environmentCOMPETENCIES:
            • Quality of work & attention to detail: Delivers error-free work that fulfills the requirements of the assignment.
            • Organization & Productivity: Efficiently uses time; plans and prioritizes work effectively; completes assignments on schedule; seeks to assist in areas outside of the standard scope of responsibility; gets things done.Client Management (both internal and external clients): Makes clients the top priority while effectively managing client expectations; listens carefully to client needs and recommends appropriate services in response; keeps the client informed and follows up to ensure client satisfaction
            • Contributes Constructively: Provides helpful, relevant, and original ideas that result in improvements to work and deliverables. Challenges the status quo.
            • Positivity & optimism: Maintains a positive outlook; faces challenges with optimism; sees the possibilities in all situations.
            • Accountability: Takes personal accountability for actions, rather than placing blame on others.
            • Initiative & Follow Through: Identifies what is needed to be done and does it before being asked or before the situation requires it; acts quickly to achieve results; sees tasks through to the end. Is dependable and reliable and brings their best each day and to every task.
            • Adaptability/Flexibility: Adapting to changing needs, conditions, and work responsibilities; meeting deadlines, and maintaining composure in stressful situations; open to different and new ways of doing things; willing to modify approach.
            • Interpersonal Skills: Building constructive working relationships characterized by a high level of cooperation and mutual respect; communicating respectfully and listening to others while making an attempt to understand alternative viewpoints.
            • Communication Skills: Demonstrates mastery of both written and verbal communications, delivering clear and organized thoughts.
            • Attendance & Punctuality: Shows up on time each day and puts in the hours needed to get the work done.
            • Technology: Excellent computer skills, including Microsoft Office Suite, and strong information management skills.--

Keywords: PEAR Core Solutions, Inc., New York , Administrative / Office Assistant, Administration, Clerical , New York, New York

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