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Administrative Assistant- North America Marketing

Company: Colgate
Location: New York
Posted on: February 16, 2020

Job Description:

Administrative Assistant- North America MarketingApply now Date:Jan 20, 2020Location:New York, NY, USNo Relocation Assistance Offered78564 - New York, New York, United StatesOur company invites applications to the Administrative Assistant position located at our, New York offices. The role entails varied administrative work applying judgment and in-depth knowledge of organization and policies/procedures, department's activities, terminology, customers, and interdependencies within the company. The administrative assistant takes action authorized during Manager's absence and uses initiative and judgment to see matters requiring attention are handled properly and anticipates when changes in workflow are necessary implementing creative solutions. The position may direct other support staff members. His/her handling of confidential data requires extreme sensitivity and all disclosures require discretion. The position approaches work by anticipating needs of customers by demonstrating high level of initiative, and consistently adds value to departmental activities. This role is recognized across the Company as an expert in the administrative field.MAIN RESPONSIBILITIES:MAIL

  • Independently prepares responses and/or takes appropriate action. Advises manager of actions taken/responses made (e.g. cc: Manager on e-mail).
  • Screens/prioritizes/directs mail for handling and archives appropriately
  • Flags and /or highlights important information and takes action by forwarding on to appropriate parties for resolution.
  • Follows -up on pending mailTRAVEL
    • Arranges domestic and international travel for simple and complex trips which may include several destinations
    • Utilizes the Internet to research information such as locations and obtain directions as it relates to support travel itineraries.
    • Independently prepares travel itineraries including all key contact names and numbers
    • Prepares travel expense reports for principal managers with minimal supervision.
    • Manage visa requests by sending all relevant information to secure required documentation one week prior to departure date.MEETINGS
      • Provides administrative support for onsite meetings to include meeting planning & logistical coordination with people from multiple locations and/or functions
      • Provide meeting planning and logistical coordination for committees that principal managers lead
      • Frequently coordinates meeting with people from multiple locations for off-site meetings. May be required to be physically present to provide administrative assistance at off-site meetings
      • Troubleshoots equipment issues in conference rooms prior to and during any meetings
      • Adept at coordinating meetings using existing and new technologies
      • Catering/ lunch voucher distribution, room set up verification, and helping to prepare for special room set up when we have Customer visit or other special events.BUDGET
        • Demonstrates basic knowledge of the department budget and is mindful of budget constraints/availability
        • Codes and monitors budget expenses monthly and informs manager of discrepancies. Runs SAP budget reports if necessary
        • Creates and/or processes all invoices and purchase orders via Ebuy in a timely fashion and troubleshoot any issues in a timely fashion.
        • Sets up vendors in the Ebuy system.COMMUNICATIONS
          • Creates and/or edit presentations including formats, layouts, and content with attention to details and minimal supervision
          • Composes both routine and non-routine correspondence (e.g. minutes, announcements) with attention to details and minimal supervision
          • Independently responds to and follow-ups on request for information based upon acquired knowledge of department, shares information and keeps others informed within department
          • Scanning/copying documents are done correctly for distribution
          • Updates and distributes organization charts as neededOTHERS
            • Maintenance of product closet : ordering, sorting, keeping up inventory.Basic qualifications required:
              • High School Diploma or higher degree
              • Minimum of 2+ of administrative experience
              • Ability to prioritize own work demands
              • Intermediate technical skills of administrative software (such as, Google Suite, Microsoft Suite, Concur, Ebuy, etc)
              • Aptitude to learn new software
              • Self-starter
              • Experience working for multiple managers
              • Ability to work overtime occasionally as neededEqual Opportunity EmployerColgate is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, ethnicity, age, disability, marital status, veteran status (United States positions), or any other characteristic protected by law.Are you interested in working for Colgate-Palmolive? You can apply online and attach all relevant documents such as a cover letter and resume or CV. Applications received by e-mail are not considered in the selection process. Become part of our team. We look forward to your application.Colgate-Palmolive is a leading global consumer products company, tightly focused on Oral Care, Personal Care, Home Care and Pet Nutrition. Colgate sells its products in over 200 countries and territories around the world under such internationally recognized brand names as Colgate, Palmolive, elmex, Toms of Maine, Sorriso, Speed Stick, Lady Speed Stick, Softsoap, Irish Spring, Protex, Sanex, Elta MD, PCA Skin, Ajax, Axion, Fabuloso, Soupline and Suavitel, as well as Hills Science Diet and Hills Prescription Diet. For more information about Colgates global business, visit the Companys web site athttp://www.colgatepalmolive.com. To learn more about Colgate Bright Smiles, Bright Futures oral health education program, please visithttp://www.colgatebsbf.com. To learn more about Hill's and the Hills Food, Shelter & Love program please visithttp://www.hillspet.com. To learn more about Toms of Maine please visit http://www.tomsofmaine.com.Reasonable accommodation during the application process is available for persons with disabilities. Please contact Application_Accommodation@colpal.com with the subject "Accommodation Request" should you require accommodation.Job Segment:Secretary, ERP, Administrative Assistant, Administrative, Marketing, Technology, ResearchApply now Sign inWe noticed that you are already a member of our Talent Community. Please enter your password to continue.Email*Not you?Password*Forgot Password?SubmitCancel
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Keywords: Colgate, New York , Administrative Assistant- North America Marketing, Administration, Clerical , New York, New York

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