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Administrative Assistant - GFC Audit PMO

Company: MUFG Union Bank
Location: New York
Posted on: February 16, 2020

Job Description:

DescriptionLocation: New YorkDo you want your voice heard and your actions to count?Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), the 5th largest financial group in the world (as ranked by S&P Global, April 2018). In the Americas, were 13,000 colleagues, striving to make a difference for every client, organization, and community we serve. We stand for our values, developing positive relationships built on integrity and respect. Its part of our culture to put people first, listen to new and diverse ideas and collaborate toward greater innovation, speed and agility. Were a team that accepts responsibility for the future by asking the tough questions and owning the solutions. Join MUFG and be empowered to make your voice heard and your actions count.Position Summary:Global & Americas Internal Audit are charged with independently assessing first and second line managements effectiveness in identifying, measuring, monitoring and controlling the risks of the Bank. We have an opportunity for an experienced Administrative Assistant to join our team and provide administrative support to the Managing Director.Key Accountabilities:

  • You will maintain calendars, coordinate and arrange large and/or recurring meetings, luncheons, conferences and seminars.
  • You will perform administrative duties such as ordering office supplies, coordinating travel arrangements, preparing monthly expense reports, etc.
  • You will be responsible to type highly confidential materials in the form of memos, correspondence, letters from draft and review drafts and finished documents for correct grammatical usage.
  • Respond verbally or in written form to internal and external inquiries, which may involve communicating with high level management.
  • Receive and greet incoming visitors in a professional manner. Direct them to the proper individual and assist them with their needs.
  • Screen telephone calls and determining which can be handled by other areas of the bank.
  • Participate and own all the activities of the on/offboarding cycle for your team; which includes ordering equipment, building access and computer and system access, CCR Request, PC password set up, UAR's, PC Inventory, shutting down or changing access and administrative responsibilities.
  • Prepare materials necessary for meetings, etc.
  • Compose Agenda and correspondence.
  • Take and transcribe dictation as needed.QualificationsTypical Qualifications:Education
    • Bachelors degree preferred or a high school diploma or G.E.D.Skills and Experience
      • 5 plus years of administrative experience
      • Advanced personal computer skills with proficiency in word processing, spreadsheet, database, and graphic software packages.
      • Ability to create formulas in spreadsheets and convert to presentation-level materials.
      • Ability to respond to complex inquiries requiring thorough knowledge of department policy and procedure.
      • Strong organizational skills and attention to detail.
      • Excellent verbal and written communication skills, including ability to review written materials for grammatical usage.
      • Ability to interact effectively with all levels of management and staff.Compliance with MUFG and MUFG Union Bank Code of Conduct, exhibits strong ethical behavior, and adheres to other similar professional requirementsThe above statements are intended to describe the general nature and level of the work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.We are proud to be an Equal Opportunity / Affirmative Action Employer and committed to leveraging the diverse backgrounds, perspectives, and experience of our workforce to create opportunities for our colleagues and our business. We do not discriminate in employment decisions on the basis of any protected category.A conviction is not an absolute bar to employment. Factors such as the age of the offense, evidence of rehabilitation, seriousness of violation, and job relatedness are considered in all employment decisions. Additionally, its the banks policy to only inquire into a candidates criminal history after an offer has been made. Federal law prohibits banks from employing individuals who have been convicted of, or received a pretrial diversion for, certain offenses.Job: Corporate and General ServicesPrimary Location: NEW YORK-New YorkShift DayReq ID: 10032065-WD

Keywords: MUFG Union Bank, New York , Administrative Assistant - GFC Audit PMO, Administration, Clerical , New York, New York

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