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Front Office Receptionist

Company: CreativeDrive
Location: New York
Posted on: March 28, 2020

Job Description:

OverviewThe Front Office Receptionist oversees the front office clerical duties and supports the studio in multiple areas including but not limited to: answering phones, assisting in daily operations, scheduling and coordinating meetings, facilitating lunch ordering, and office supply management.Responsibilities




  • Answer, screen and direct phone calls
  • Meet, greet and direct visitors/clients/freelancers/ tours
  • Manage catering schedule
  • Invoice processing for all studio expenses and vendors
  • Receive/track/distribute incoming and outgoing shipments
  • Label, ship (Fed Ex/ Messengers) for studio, clients and freelance associates
  • Sort incoming and send outgoing mail
  • Track and maintain studio supply: replenish studio supplies as needed including drinks, snacks and general office, cleaning and styling supplies and make trips outside the studio as needed
  • Maintain studio's overall aesthetic, including plants and main areas: reception, front hallway, conference room, lounge, kitchen, bathrooms, etc.

  • Maintain relationships with vendors related to the general operations of the studio, such as phone, electrical, janitorial, linens, trash & recycling, messengers, etc.


    Qualifications




    • Minimum of 2 years of reception or administrative assistance
    • Friendly, energetic, and have a positive attitude

    • Punctuality is a must

    • Ability to learn quickly, take initiative, and be detail-oriented

    • Outstanding organizational, prioritization, and time management skills

    • Excellent written and oral communication skills

    • Proficient computer skills (Microsoft Office)

Keywords: CreativeDrive, New York , Front Office Receptionist, Administration, Clerical , New York, New York

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