Executive Administrative Assistant

Company: Summit Staffing Partners
Location: New York
Posted on: February 25, 2021

Job Description:

Executive Administrative AssistantDowntown Manhattan, Nonprofit OrganizationOur client is one of the nation's leading nonprofit organizations who is seeking an Executive Assistant / Administrative Assistant to provide support to one of theirtheir C Level executives in adherence to the organization's goals. The position is 100% remote / work from home.Executive Assistant / Administrative Assistant Provide outstanding administrative and project support for Human Resources. Looking for a self-starter who possesses a "can-do" attitude, is able to learn quickly and multi-task various action items. Key Responsibilities:?* Coordinates the calendar of the Chief Human Resources Officer, including communication related to time and appointments according to priority level. * Responsible for downloading and processing meeting takeaways and follow up actions with appropriate individuals.* Coordinates weekly HR Staff meetings, including agenda preparation, topic / speaker confirmation and on a rotating basis facilitates the meetings.* Serves as the HR division's vendor-partner contract liaison originating partner intake, completing documents through the contract process. Reports on contract status and maintains contracts for the department.* Prepares / submits pay orders as well as related documents for vendor payments.* Reconciles transactions for the Chief Human Resources Officers department in terms of expenses* Drafts, formats and proof documents, spreadsheets, presentations, etc. as needed.* Provides input in the development of policies and procedures that are managed by the Chief Human Resources Officer as well as the overall HR team.* Keeps pace with progressive HR practices / processes and sharing how they can increase value for the greater organization.* Office and Intern Program events in partnership with the Talent, Experience and Development team* Arrange and coordinate travel for CHRO and other HR leaders, as needed* Manages special projects and takes on additional responsibilities to support the needs of the CHROKnowledge, Skills and Experience:* 3-6+ years of experience in support of an executive or multiple key stakeholders* Demonstrate superior customer service w/ internal as well as external customers.* Must be able to respond to all inquiries in a timely, tactful, and professional manner.* Ability to manage multiple tasks and ensure completion of all components.* Collaborative - approaches problems in a complete way with resourcefulness. * Strong, clear and concise verbal and written communication skills across all mediums and across all levels of the organization.* Ability to find the right balance of being collaborative and approachable while still being able to facilitate progress

Keywords: Summit Staffing Partners, New York , Executive Administrative Assistant, Administration, Clerical , New York, New York