Administrative Assistant
Company: Procurement Advisory Services NY, LLC
Location: New York
Posted on: February 25, 2021
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Job Description:
Key Responsibilities-- Maintain busy calendar -- Prepare Partner
for meetings, including printing documents, collecting supporting
documentation, and researching background information-- Prepare
written communications and correspondence on behalf of the Partner
including research as required-- Answer and screen phone calls and
emails. Take messages and field questions as appropriate--
Proofread, edit, and facilitate program-wide documents and reports
requiring multiple manager input-- Organize meetings with internal
programs as well as outside organizations-- Create and maintain
administrative systems-- Facilitate and review expense reports,
invoices, contracts, and other documents requiring Partner's
approval-- Professionally handle confidential information including
administration and personnel information-- Act as liaison with
other internal departments/programs and outside
organizationsQualification-- At least 3 years' experience
supporting a senior-level manager with demonstrable knowledge of
impactful schedule management-- Extremely organized and
detail-oriented with a commitment to excellence-- Proficiency with
MS Office applications and impeccable technical skills-- Strong
written and oral communication skills. Research-savvy; internet and
resource proficient-- Good interpersonal skills, as this job
requires frequent interaction with diverse individuals, including
board trustees and funders-- Ability to create strong
relationships, both inside and outside the organization, and
represent the program in the most effective and gracious manner--
Poised, confident, self-directed and assertive with high energy,
resourcefulness, adaptability and creativity-- Very organized,
strong attention to detail-- Highly adaptable and able to maintain
composure in a fast-paced environment-- Ability to flex schedule if
needed-- Able to time manage effectively-- Balances myriad of tasks
at once and prioritizes accordingly-- Create and draft
presentations, spreadsheets, charts, tables, graphs, reports,
correspondence, memos, etc.-- Microsoft Office/Suite proficient
(Word, Outlook, Excel, and PowerPoint)-- Have strong analytical
skills-- Real estate experience a plus
Keywords: Procurement Advisory Services NY, LLC, New York , Administrative Assistant, Administration, Clerical , New York, New York
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