Administrative Assistant

Company: Procurement Advisory Services NY, LLC
Location: New York
Posted on: February 25, 2021

Job Description:

Key Responsibilities-- Maintain busy calendar -- Prepare Partner for meetings, including printing documents, collecting supporting documentation, and researching background information-- Prepare written communications and correspondence on behalf of the Partner including research as required-- Answer and screen phone calls and emails. Take messages and field questions as appropriate-- Proofread, edit, and facilitate program-wide documents and reports requiring multiple manager input-- Organize meetings with internal programs as well as outside organizations-- Create and maintain administrative systems-- Facilitate and review expense reports, invoices, contracts, and other documents requiring Partner's approval-- Professionally handle confidential information including administration and personnel information-- Act as liaison with other internal departments/programs and outside organizationsQualification-- At least 3 years' experience supporting a senior-level manager with demonstrable knowledge of impactful schedule management-- Extremely organized and detail-oriented with a commitment to excellence-- Proficiency with MS Office applications and impeccable technical skills-- Strong written and oral communication skills. Research-savvy; internet and resource proficient-- Good interpersonal skills, as this job requires frequent interaction with diverse individuals, including board trustees and funders-- Ability to create strong relationships, both inside and outside the organization, and represent the program in the most effective and gracious manner-- Poised, confident, self-directed and assertive with high energy, resourcefulness, adaptability and creativity-- Very organized, strong attention to detail-- Highly adaptable and able to maintain composure in a fast-paced environment-- Ability to flex schedule if needed-- Able to time manage effectively-- Balances myriad of tasks at once and prioritizes accordingly-- Create and draft presentations, spreadsheets, charts, tables, graphs, reports, correspondence, memos, etc.-- Microsoft Office/Suite proficient (Word, Outlook, Excel, and PowerPoint)-- Have strong analytical skills-- Real estate experience a plus

Keywords: Procurement Advisory Services NY, LLC, New York , Administrative Assistant, Administration, Clerical , New York, New York