Office Manager/Executive Assistant

Company: Northbound Executive Search
Location: New York
Posted on: April 11, 2021

Job Description:

Our client, a highly regarded top Private Equity Firm, is looking to add an Executive Assistant/Office Manager to their team! The ideal candidate is entrepreneurial, is strategic and hands-on with their work, and thrives in a fast-paced environment. Responsibilities

• Schedule internal/external meetings and appointments; coordinate conference room/calls.
• Serve as the point of contact for outside clients and internal employees in order to ensure prompt response time and to ensure the efficiency of communications
• Assist with preparation of presentation materials; and generate data reports as requested; various project work as assigned
• Manage calendars and independently schedule appointments.
• Collaborate with other executive admins in other areas of the company to help coordinate events, meetings, etc.
• Arrange and coordinate travel schedule and reservations for supervisor and/or team members, prepare agendas
• Manage expense reimbursement
• Regularly evaluate office operations to ensure everything is running smoothly
• Serve as the main point of contact with vendors, landlord, and building staff
• Manage all office maintenance projects
• Ensure all necessary office supplies are stocked
• Communicate effectively with outside consultants
• Coordinate service contracts and ensure competitive pricing
• Hire, manage, and train administrative staff
• Assist with organizing and running office events
  Qualifications
  • 10+ years of experience
  • Experience managing administrative staff
  • Ability to multi-task and prioritize
  • Highly organized with strong attention to detail
  • Strong MS Office skills
  • Ability to thrive in a collaborative work environment
    Northbound Executive Search offers a genuine and proactive approach to recruiting. We provide permanent and consulting services for companies looking to hire professionals in the NYC metro region, and have been consistently recognized as the premier recruitment firm servicing the Private Equity, Hedge Fund, Asset Management, Investment Banking, Trading, Brokerage and Real Estate industries.

Keywords: Northbound Executive Search, New York , Office Manager/Executive Assistant, Administration, Clerical , New York, New York