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Administrative Assistant 4

Company: Wells Fargo
Location: New York
Posted on: November 22, 2021

Job Description:

Job DescriptionImportant Note: During the application process, ensure your contact information (email and phone number) is up to date and upload your current resume when submitting your application for consideration. To participate in some selection activities you will need to respond to an invitation. The invitation can be sent by both email and text message. --In order to receive text message invitations, your profile must include a mobile phone number designated as ---Personal Cell--- or ---Cellular--- in the contact information of your application.--At Wells Fargo, we are looking for talented people who will put our customers at the center of everything we do. We are seeking candidates who embrace diversity, equity and inclusion in a workplace where everyone feels valued and inspired.Help us build a better Wells Fargo. It all begins with outstanding talent. It all begins with you.Wealth & Investment Management, or WIM, is one of the United States--- leading providers of financial and investment services. WIM provides a full range of personalized wealth management, investment, and retirement products and services to meet clients--- unique needs and help them achieve financial goals. Our mission is to help clients pursue their financial goals with confidence. We accomplish this by:o---- --Building enduring client relationships through sound, thoughtful, and objective adviceo---- --Developing individualized plans for clients to help meet their financial objectiveso---- --Helping clients build, manage, preserve, and transition their financial resources and wealthWIM serves clients through the following businesses:o---- --Wells Fargo Private Bank serves high-net-worth individuals and families.o---- --Wells Fargo Advisors provides investment advice and guidance to clients through more than 13,200 full-service financial advisors and referrals from more than 5,450 licensed bankers.--o---- --Wells Fargo Asset Management brings together a strategic balance of investment capabilities to serve the investment needs of institutions, financial advisors, and individuals worldwide.Through Wells Fargo Private Bank, WIM is also a leading provider of trust, investment, and fiduciary services, including personal trust services and a number of specialized wealth services designed to meet the diverse needs of high-net-worth clients.The Administrative Assistant will provide support to the head of the business and the head of Strategy and Initiatives for the Independent Advisor Group business within Wells Fargo---s Wealth Investment Management Division. The position performs complex and critical administrative tasks with primary responsibilities that include coordinating, optimizing, and maintaining the efficient administrative operations of the team. This position will be located in our new executive office campus at the beautiful Hudson Yard complex in New York City.--Responsibilities will include:--- Providing administrative support to two executive managers--- Managing multiple complex and dynamic calendars with aggressive management routines--- Coordinating with other administrative staff to schedule meetings----- Maintaining conference room schedules----- Managing all aspects of travel arrangements such as booking, preparing travel itineraries, making changes as needed----- Preparing expense report submissions--- Updating recurring reports and presentations----- Developing agendas for team meetings; setting up virtual telepresence meetings or helping with team off-sites; taking and publishing notes from meetings--- Coordinating department communications and events and participating in special projects as requested----- Serving as proxy to certain systems; researching general ledger issues or other system issues; handling approvals as proxy where appropriate in systems----- Using PowerPoint skills to help develop presentations--- Upon return to office may be responsible for granting and deactivating badge access, mac-mail duties, shipping and receiving duties, helping with floor re-stack events with Corporate Properties, and serving as a member of the floor Evacuation Response Team related to evacuation drills and actual emergencies where evacuation of the floor is required--- Team member onboarding including managing personal equipment and software and system access requirements--- Answering questions regarding business unit policies and procedures----- Providing administrative support for the executives--- participation in community service organizations and firm diversity initiativesRequired Qualifications

  • 3+ years of clerical experience demonstrated through work or military experienceDesired Qualifications
    • Experience supporting senior level leaders/executives
    • Strong time management skills and ability to meet deadlines
    • Highly refined and professional verbal and written communications
    • Ability to be flexible and adjust plans quickly to meet changing business needs
    • Experience supporting multiple managers with calendar management, travel arrangements, scheduling of meetings and events
    • Experience writing and editing internal communications and training-related materials in a corporate environment or financial institution
    • Intermediate Microsoft PowerPoint skills
    • Experience reviewing and preparing expense reports for leaders
    • Ability to exercise independent judgment to identify and resolve problems
    • Experience with Microsoft Lync, Skype for Business or Cisco collaboration technologiesSalary InformationThe salary range displayed below is based on a Full-time 40 hour a week schedule.NY-New York: Min: $60,500 Mid: $84,000Street AddressNY-New York: 30 Hudson Yards - New York, NYDisclaimer
      All offers for employment with Wells Fargo are contingent upon the candidate having successfully completed a criminal background check. Wells Fargo will consider qualified candidates with criminal histories in a manner consistent with the requirements of applicable local, state and Federal law, including Section 19 of the Federal Deposit Insurance Act.Relevant military experience is considered for veterans and transitioning service men and women.Wells Fargo is an Affirmative Action and Equal Opportunity Employer, Minority/Female/Disabled/Veteran/Gender Identity/Sexual Orientation.Benefits SummaryBenefits--Visit benefits information.

Keywords: Wells Fargo, New York , Administrative Assistant 4, Administration, Clerical , New York, New York

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