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Administrative Assistant II - Medical Genetics

Company: Mount Sinai Hospital
Location: New York
Posted on: November 22, 2021

Job Description:

Strength Through Diversity

Ground breaking science. Advancing medicine. Healing made personal.

Roles & Responsibilities:

This position provides a wide variety of administrative support services for our physicians in Medical Genetics. May serve as administrative liaison with others related to purchasing, human resources, facilities and operations.

  • Schedules meetings for physicians.
  • Assists in the planning and logistical arrangements for forums, conferences, seminars, meetings and/or visiting professorships. Assist in the development and coordination of informational packets for participants. Transcribes and distributes minutes.
  • Investigates, evaluates and resolves typical administrative or operational problems or situations affecting the work unit.
  • Checks materials submitted for supervisor's attention to ensure all relevant data, authorizations and pertinent information are included.
  • Ensures adequate restock of supplies for department. Takes inventory or examines merchandise to identify items to be reordered or replenished. Requisitions merchandise from supplier and collaborates with Purchasing to secure the best pricing for equipment and supplies. Tracks expiration of vendors' contracts and renews as needed.
  • Serves as a liaison with other departments or external parties to as necessary to accomplish objectives and or complete projects or assignments.
  • May make travel arrangements and accommodations. Prepares travel reimbursements and expense reports.
  • May screen and prioritize incoming mail for needed action and follow up. Responds to mail where appropriate or distributes mail requiring attention to appropriate individual(s).
  • May screen telephone calls, answer inquiries or direct caller to the appropriate individual for further information and/or resolution.
  • May screen and schedule patient appointments, schedule referrals of special testing or doctor's visits, and keep record of patient billing for submission
  • Performs other related duties.
    Requirements:
    • 4 years related administrative or business experience
    • Associate's degree or equivalent combination of experience; Bachelor's preferred
    • Knowledge of office and administrative practices
    • Knowledge and skill in accounting and budgeting techniques
    • Skill in use of personal computers and software
      Strength Through Diversity

      The Mount Sinai Health System believes that diversity, equity and inclusion are drivers for excellence. We share a common devotion to delivering exceptional patient care. Yet we're as diverse as the city we call home- culturally, ethically, in outlook and lifestyle. When you join us, you become a part of Mount Sinai's unrivaled record of achievement, education, and advancement as we revolutionize medicine together and participate actively as a leader within the Mount Sinai Health System by:

      • Serving as the primary resource management representative of the Mount Sinai leadership teams, committees, etc., and acting as the primary executive leader interface between Mount Sinai and key executives from the health systems' vendors and partners.
      • Engaging with relevant thought leaders and policy-makers at the federal and state levels, and representing the Health System as assigned.
      • Using a lens of equity in all aspects of patient care delivery, education, and research to promote policies and practices to allow opportunities for all to thrive and reach their potential.
      • Serving as a role model confronting racist, sexist, or other inappropriate actions by speaking up, challenging exclusionary organizational practices, and standing side-by-side in support of colleagues who experience discrimination.
      • Inspiring and fostering an environment of anti-racist behaviors among and between departments and co-workers.
        We work hard to acquire and retain the best people, and to create a welcoming, nurturing work environment where you can develop professionally. We share the belief that all employees, regardless of job title or expertise, can make an impact on quality patient care.

        Explore more about this opportunity and how you can help us write a new chapter in our history!

        Who We Are

        Over 42,000 employees strong, the mission of the Mount Sinai Health System is to provide compassionate patient care with seamless coordination and to advance medicine through unrivaled education, research, and outreach in the many diverse communities we serve.

        Formed in September 2013, The Mount Sinai Health System combines the excellence of the Icahn School of Medicine at Mount Sinai with seven premier hospital campuses, including Mount Sinai Beth Israel, Mount Sinai Beth Israel Brooklyn, The Mount Sinai Hospital, Mount Sinai Queens, Mount Sinai West (formerly Mount Sinai Roosevelt), Mount Sinai Morningside (formerly Mount Sinai St. Luke's), and New York Eye and Ear Infirmary of Mount Sinai.

        The Mount Sinai Health System (MSHS) provides equal employment opportunity to all its employees and applicants for employment without unlawful discrimination on the basis of their actual or perceived race, creed, color, religion, national origin, sex, gender, gender expression, gender identity, age, disability, marital or parental status, sexual orientation, veteran, immigration, citizenship, or other protected status.

        EOE including Veterans and Disabled

Keywords: Mount Sinai Hospital, New York , Administrative Assistant II - Medical Genetics, Administration, Clerical , New York, New York

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