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Administrative Assistant II

Company: Mount Sinai Medical Center
Location: New York
Posted on: November 22, 2021

Job Description:

Strength Through DiversityGround breaking science. Advancing medicine. Healing made personal.Roles & Responsibilities:* This position provides a wide variety of administrative support services including budget preparation and control activities, preparation and control of records, statistics and reports regarding operations and personnel matters. May serve as administrative liaison with others related to purchasing, human resources, facilities and operations. Typically reports to a division head.Duties and Responsibilities:1. Researches, locates and compiles information for reports. Assembles and categorizes figures for computation and calculations. Prepares statistical reports.2. Prepares and monitors budgets and grant allocations, and maintains accruals. Prepares documents required to maintain balanced accounts for review and approval.3. Maintains departmental employee files, and ensures compliance with regulatory standards. Initiates and follows through on human resources and payroll transactions. Generates weekly payroll submission. Maintains liaison with human resources and payroll to coordinate and resolve issues and problems4. Assists in the planning and logistical arrangements for forums, conferences, seminars, meetings and/or visiting professorships. Assist in the development and coordination of informational packets for participants. Transcribes and distributes minutes.5. Investigates, evaluates and resolves typical administrative or operational problems or situations affecting the work unit.6. Ensures adequate restock of supplies for department. Takes inventory or examines merchandise to identify items to be reordered or replenished. Requisitions merchandise from supplier and collaborates with Purchasing to secure the best pricing for equipment and supplies. Tracks expiration of vendors' contracts and renews as needed.7. Checks materials submitted for supervisor's attention to ensure all relevant data, authorizations and pertinent information are included.8. Serves as a liaison with other departments or external parties to as necessary to accomplish objectives and or complete projects or assignments.9. May participate in the completion of grant applications, special projects and JCAHO and other survey preparations.10. May make travel arrangements and accommodations. Prepares travel reimbursements and expense reports.11. May screen telephone calls, answer inquiries or direct caller to the appropriate individual for further information and/or resolution.12. May screen and prioritize incoming mail for needed action and follow up. Responds to mail where appropriate or distributes mail requiring attention to appropriate individual(s).13. May screen and schedule patient appointments, schedule referrals of special testing or doctor's visits, and keep record of patient billing for submissionRequirements:* Efficient with Microsoft Excel, EPIC, ability to communicate clearly and efficiently with physicians, patients and co-workers.Strength Through DiversityThe Mount Sinai Health System believes that diversity, equity, and inclusion are key drivers for excellence. We share a common devotion to delivering exceptional patient care. When you join us, you become a part of Mount Sinai's unrivaled record of achievement, education, and advancement as we revolutionize medicine together. We invite you to participate actively as a part of the Mount Sinai Health System team by:We work hard to acquire and retain the best people, and to create a welcoming, nurturing work environment where you can develop professionally. We share the belief that all employees, regardless of job title or expertise, can make an impact on quality patient care.Explore more about this opportunity and how you can help us write a new chapter in our history!Who We AreOver 38,000 employees strong, the mission of the Mount Sinai Health System is to provide compassionate patient care with seamless coordination and to advance medicine through unrivaled education, research, and outreach in the many diverse communities we serve.Formed in September 2013, The Mount Sinai Health System combines the excellence of the Icahn School of Medicine at Mount Sinai with seven premier hospital campuses, including Mount Sinai Beth Israel, Mount Sinai Beth Israel Brooklyn, The Mount Sinai Hospital, Mount Sinai Queens, Mount Sinai West (formerly Mount Sinai Roosevelt), Mount Sinai St. Luke's, and New York Eye and Ear Infirmary of Mount Sinai.The Mount Sinai Health System is an equal opportunity employer. We promote recognition and respect for individual and cultural differences, and we work to make our employees feel valued and appreciated, whatever their race, gender, background, or sexual orientation.EOE including Veterans and Disabled

Keywords: Mount Sinai Medical Center, New York , Administrative Assistant II, Administration, Clerical , New York, New York

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