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Administrative Assistant (on-site)

Company: MS Shift, Inc.
Location: New York
Posted on: January 16, 2022

Job Description:

About the Job - MS SHIFT is an established software and technology company that services the leading hotels of the world. Its systems were developed for the hospitality industry to join operational needs and technology. MS SHIFT is currently seeking a full-time Administrative Assistant to join our team. We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude to oversee all shipping operations and assist with other administrative duties. Candidates must be willing to work on-site at MS Shift's office location. - Responsibilities: -

  • Arranging staff meetings and scheduling appointments
  • Answering or transferring phone calls and taking messages for select staff members
  • Maintaining the office calendar
  • Writing memos, correspondence, invoices, receipts, spreadsheets and other reports as needed
  • Keeping the office database and filing system up to date and organized
  • Purchasing office supplies and work with vendors
  • Working with office equipment vendors to purchase and maintain office equipment such as printers and fax machines.
  • Sorting and delivering all mail.
    • Manage inventory of shipping supplies and order new items as needed.
    • Keep office clean, including breaking down boxes and removing trash.
    • Assist receptionist as needed with answering and directing phone calls.
    • Assist Customer Success department with preparation of proposals for clients.
    • Perform other duties and projects as assigned. - Qualifications/Skills: -
      • High school diploma or equivalent.
      • Ability to lift up to 50lbs
      • Be ready to be on your feet for duration of the shift.
      • Prior office experience
      • Excellent attention to detail and organization skills
      • Ability to effectively prioritize tasks and meet deadlines
      • Demonstrated analytical and problem solving skills

Keywords: MS Shift, Inc., New York , Administrative Assistant (on-site), Administration, Clerical , New York, New York

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