Administrative/Office Manager

Company: HANAC, Inc.
Location: Astoria
Posted on: May 16, 2022

Job Description:

HANAC, Inc. originally founded by George Douris as the Hellenic American Neighborhood Action Committee is a New York City-based multi-faceted social services organization. The organization was founded in 1972 to serve the needs of vulnerable populations throughout New York City. The Administrative/Office Manager will work with Executive Director and other key colleagues across the business to ensure high quality, focused programming, planning, and execution of the Executive Directors' events for his/her key leadership and management teams.Responsibilities for Office Manager

• Oversee and support all administrative duties in the office and ensure that office is operating smoothly including maintaining appointment schedules, screening all calls, and performing all clerical duties
• Manage office supplies inventory and place orders as necessary
• Perform receptionist duties: greet visitors, and answer and direct phone calls
• Receive and sort incoming mail and deliveries, and manage outgoing mail
• Develop office policies and procedures, and ensure they are implemented appropriately
• Assist with office layout planning and office moves, and with managing and maintaining IT infrastructure
• Coordinate with the IT department on all office equipment
• Manage office budget
• Identify opportunities for process and office management improvements, and design and implement new systems
• Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars, doing research, and creating reports
• Coordinate schedules, appointments, and bookings
• Coordinate office staff activities to ensure maximum efficiency
• Provide all programs with updated liability, worker comp, and disability certificates
• Coordinate and set up all phone services and extensions for new hire
• Liaison between Board of Directors, Board Officer, and Executive Director.
• Coordinate and prepare the Board of Directors meetings.
• Assist Executive Director with the preparation of the Agenda for meetings.
• Prepare and execute all Board of Directors mailings.
• Coordinate and assign (credit card) payments to each program.
• Responsible for handling confidential documents.
• Complete work assignments and reports on time such as responding to letters, e-mails, and calls in a timely manner.
• Support Management, Program Directors, and Fiscal Department with records retrieval, documents, and other information as requested
• Develop communication pieces for Councilmembers or funding sources as needed
• Prepare and submit all HANACs Programs Waivers Certificates
• Open and close Bank Accounts for programs and for HANACs tenants as needed
• Keep HANAC and its affiliate companies in compliance with government requirements
• Submit NYC and NYS semiannual reports
• Coordinate HANAC fundraising events including the GALAQualifications for Office Manager
  • Bachelor's degree in business administration, communications, or a related field
  • 2 - 5 years of work experience in an administrative/office management role
  • Must have exceptional attention to detail
  • Strong organizational and time management skills, and the ability to prioritize
  • Must be a self-starter and driven
  • Excellent communication and interpersonal skills
  • Strong problem-solving skills and analytical abilities
  • Must be proficient with Microsoft Office (Word, Excel, PowerPoint, and Google productsBenefits Offered: Excellent benefits, including health insurance plan, dental, vision, and life insurance plan, flexible spending account, 403b, vacation, sick, holiday pay, and TransitChek.Salary Range: $44,000 - $52,000 (commence with experience) Powered by JazzHR
    
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Keywords: HANAC, Inc., New York , Administrative/Office Manager, Administration, Clerical , Astoria, New York