Administrative Assistant
Company: Randstad
Location: New York
Posted on: June 25, 2022
Job Description:
Position SummaryProvide administrative support for the office of
the CFO. Help to effectively manage and organize ever-changing
priorities, using good judgment and the utmost discretion. Must be
comfortable working with a wide variety of stakeholders in a highly
complex, fast-moving business environment. A professional, positive
and calm demeanor is essential in managing the fast-paced
environment. Partner with Executive Assistant and other assistants
of Senior Management to effectively manage, organize, and
prioritize a broad range of business activities.Please note, this
is a temporary role for 1-2 months with the ability to extend.
Responsibilities
- Schedule meetings for the CFO by maintaining and updating the
calendars in Outlook, and making travel arrangements as needed
- Schedule domestic/international travel arrangements with any
necessary visas and accompanying itineraries
- Help facilitate and organize workshops / meetings / trainings,
including document preparation, copying and distribution. Take a
lead role in meeting administration / venue coordination (space,
food, audio visual etc.)
- Perform general administrative duties, such as, but not limited
to, opening and screening incoming mail, distributing
correspondence, answering phones, (referring phone calls),
maintaining files, scheduling trips and meetings, copying,
PowerPoint presentation preparation
- Assist in the preparation and delivery of yearly strategy books
- including prep meetings, supplies, duplicating and
distribution
- Interface appropriately with a broad array of internal and
external stakeholders, including senior executives, company
employees at all levels and external callers and vendors
- Work closely with other assistants, securing meeting places and
coordinating meeting times. Ensure room is properly set-up, AV
equipment is operational, meals and beverages are set up and room
is cleaned after meetings
- Receive and follow through on documents requiring signature and
communications requiring follow up
- Maintain professionalism at all times and use discretion when
handling confidential data
- Perform other duties or special projects as assigned and
requiredQualifications
- College/University graduate
- Minimum of 5 years of administrative or business experience,
preferably in a finance environment
- Ability to multitask in a fast paced, high volume
environment
- Excellent interpersonal communication and organizational
skills
- Excellent written and verbal communication skills
- Excellent PC skills, string proficiency in Microsoft Office
(Outlook, Excel, Word, and PowerPoint)
- Ability to proactively anticipate needs and potential problems
and take independent action as appropriate using good judgment and
discretion to resolve issues
- A high degree of professionalism, the ability to remain calm
under pressure, and a commitment to excellence are required
- Ability to work well in a collaborative environment and
interact effectively with all levels of management and
employees
- Results-oriented with the ability to complete assignments in a
timely manner
- Able to handle confidential and sensitive information with the
utmost discretion
- Flexibility with work hours is a must (coming in early and
possibly staying until 7pm or later, depending on business
needs)
Keywords: Randstad, New York , Administrative Assistant, Administration, Clerical , New York, New York
Didn't find what you're looking for? Search again!
Loading more jobs...