Office Manager

Company: HANAC, Inc.
Location: Astoria
Posted on: June 25, 2022

Job Description:

HANAC, Inc. originally founded by George Douris as the Hellenic American Neighborhood Action Committee is a New York City-based multi-faceted social services organization. The organization was founded in 1972 to serve the needs of vulnerable populations throughout New York City. The Office Manager will work with Executive Director and other key colleagues across the business to ensure high quality, focused programming, planning, and execution of the Executive Directors' events for his/her key leadership and management teams. Responsibilities for Office Manager

• Oversee and support all administrative duties in the office and ensure that office is operating smoothly including maintaining appointment schedules, screening all calls, and performing all clerical duties
• Manage office supplies inventory and place orders as necessary
• Perform receptionist duties: greet visitors, and answer and direct phone calls
• Receive and sort incoming mail and deliveries, and manage outgoing mail
• Develop office policies and procedures, and ensure they are implemented appropriately
• Assist with office layout planning and office moves, and with managing and maintaining IT infrastructure
• Coordinate with the IT department on all office equipment
• Manage office budget
• Identify opportunities for process and office management improvements, and design and implement new systems
• Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars, doing research, and creating reports
• Coordinate schedules, appointments, and bookings
• Coordinate office staff activities to ensure maximum efficiency
• Provide all programs with updated liability, worker comp, and disability certificates
• Coordinate and set up all phone services and extensions for new hire
• Liaison between Board of Directors, Board Officer, and Executive Director.
• Coordinate and prepare the Board of Directors meetings.
• Assist Executive Director with the preparation of the Agenda for meetings.
• Prepare and execute all Board of Directors mailings.
• Coordinate and assign (credit card) payments to each program.
• Responsible for handling confidential documents.
• Complete work assignments and reports on time such as responding to letters, e-mails, and calls in a timely manner.
• Support Management, Program Directors, and Fiscal Department with records retrieval, documents, and other information as requested
• Develop communication pieces for Councilmembers or funding sources as needed
• Prepare and submit all HANACs Programs Waivers Certificates
• Open and close Bank Accounts for programs and for HANACs tenants as needed
• Keep HANAC and its affiliate companies in compliance with government requirements
• Submit NYC and NYS semiannual reports
• Coordinate HANAC fundraising events including the GALA Qualifications for Office Manager
  • Bachelor's degree in business administration, communications, or a related field
  • 2 - 5 years of work experience in an administrative/office management role
  • Must have exceptional attention to detail
  • Strong organizational and time management skills, and the ability to prioritize
  • Must be a self-starter and driven
  • Excellent communication and interpersonal skills
  • Strong problem-solving skills and analytical abilities
  • Must be proficient with Microsoft Office (Word, Excel, PowerPoint, and Google products Benefits Offered: Excellent benefits, including health insurance plan, dental, vision, and life insurance plan, flexible spending account, 403b, vacation, sick, holiday pay, and TransitChek. Salary Range: $44,000 - $52,000 (commence with experience) Powered by JazzHR PI182305190

Keywords: HANAC, Inc., New York , Office Manager, Administration, Clerical , Astoria, New York