Administrative Assistant
Company: Fashion Institute of Technology
Location: New York
Posted on: June 25, 2022
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Job Description:
The Fashion Institute of Technology (FIT), an internationally
renowned college of art and design, business and technology, of the
State University of New York, invites nominations and applications
for a full-time staff position serving as an Administrative
Assistant in the Enrollment Management and Student Success Office.
JOB DESCRIPTION: The EMSS office serves as a busy and high volume
central hub for the operations and management of 11 student service
oriented departments. The office houses the Vice President,
Associate Vice President and Dean of Students, and the Assistant
Dean of Community Standards and Student Wellness. The
Administrative Assistant will provide student-centered assistance
and support as well as excellent customer-service in responding to
student inquiries and other requests by the college community,
providing timely follow up, trouble-shooting and problem-solving.
Reporting to the Senior Operations Manager, the Administrative
Assistant is part of the front office staff responsible for
providing administrative support and managing appointments and
walk-in guests that include students, parents, faculty, deans, and
other visitors to the college. The position requires a
comprehensive knowledge of the services offered through the EMSS
Division and the college in general. Given the critical role of the
EMSS team, the level of responsibility managing the needs of our
constituents requires a level of professionalism, integrity, and
technical savvy. Strong communication skills are a necessity for
managing the office's ongoing challenges. In addition to normal
business processes, this position handles highly sensitive and
confidential information related to students, personnel, and
budget. It is also typical for the Administrative Assistant to be
given projects that support either enrollment management or student
success. Provides administrative and project-related support for
the team in the EMSS Office Responds efficiently to calls and
emails from students, colleagues, and external vendors Manages
incoming and outgoing correspondence from students Serves as a
resource referral for individuals seeking assistance on
college-related matters. Tracks and maintains a variety of
information for document preparation, reports, analysis,
appointments, budgets, and special projects. Coordinates meetings,
special events, and receptions hosted by the EMSS Division Prepares
and distributes meeting agendas, minutes, action items, and
requisite follow-up Interacts with students, parents, faculty and
staff to resolve student-related issues and concerns Collects data
from college departments and/or external contacts, analyzes
information, and compiles complex reports. Assists with special
projects and other duties as assigned. REQUIREMENTS: Education and
Experience Associates degree required; Bachelor's degree preferred
3 years of related experience required Prior experience working in
higher education is preferred Knowledge, Skills and Abilities
Candidates must be able to work independently and as part of a
team. The ideal candidate possesses strong interpersonal skills,
both verbal and written, and proficiency in word processing,
spreadsheet, and presentation software in addition to database
management. The successful incumbent has experience handling
confidential matters and multiple projects simultaneously often
under tight deadlines. MENTAL REQUIREMENTS Read Comprehend-
Constant; Perform Calculations- Occasional; Communicate Orally-
Constant; Reason & Analyze- Constant; Write- Constant WORKING
ENVIRONMENT Office PHYSICAL REQUIREMENTS Sit- Frequent;
Stand-Occasional; Bend- Occasional; Walk- Frequent; Climb- N/A;
Pull- Occasional; Push- Occasional; Lift
Keywords: Fashion Institute of Technology, New York , Administrative Assistant, Administration, Clerical , New York, New York
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