Administrative Assistant

Company: Comunilife
Location: New York
Posted on: August 7, 2022

Job Description:

Comunilife is looking to fill a vacancy for Administrative Assistant in their Prospect Residence program in the Bronx. The Administrative Assistant is responsible for the office administrative functions of the congregate housing program including maintaining leases, client entitlements, answering telephones, and typing memorandums. The Administrative Assistant develops, modifies, improves and implements procurement policies and procedures, orders offices supplies, and prepares and maintains related program Office reports/records. Reports to the Assistant Director, Clinical Supervisor or Program Director. This position is eligible to participate in Comunilife's generous benefit package and paid time off benefits. The salary range for this position is between $16.00 and $16.90 per hour.Essential Functions:Screen all incoming calls and respond to routine inquiries.Prepare minutes of meetings, notices, special reports, correspondence and packaging of resource material as required, for various program activities.Establish and maintain an organized filing systems record all contracts, proposals program files, correspondence, documents and reports.Assist in material preparation and logistics for program meetings.Update and maintain various resources and mailing lists. Maintain client entitlements, leases, and other fiscal functions.Review, sort, distribute and respond to daily incoming mail for Assistant Director.Prepare transmittal office supplies and purchases from hardware store and other vendors. Follows Comunilife procurement and petty cash procedures.Prepare the purchase orders for the office supplies, as needed and client needs as directed by the Assistant Director.Operate a computer to enter, retrieve, review, or modify data; utilizing word processing,database, and software programs. Performs other duties as assigned. Skills and Qualifications:Minimum High School Diploma with strong computer skillsBilingual in Spanish/English a plus. Experience in HIV/AIDS adult population, health and/or human service environment, bilingual (Spanish) preferred. Knowledge of HIV/AIDS, homeless related information and issues, a plus.Solid understanding of office management, administrative and secretarial methods and practices a must. Requires the ability to perform addition, subtraction, multiplication, and division; ability to calculate decimals and percentages; may require ability to utilize principles of fractions and/or interpret graphs.Requires to ability to carry out instructions furnished in written, oral, or diagrammatic form. Involves semi-routine standardized work with some latitude of independent judgment concerning choices of action. Ability to handle confidential information with discretion and integrity a must. Attention to detail a must. Good time management skills required.Work well in a team environment and experience working with a diverse group of people, good customer orientation, and hardworking.Clear written and verbal communication skills, and ability to organize and write procedures in a logical/methodical manner. Well-developed administrative skills. Proficient in Microsoft Word, Excel and other commonly used software.Comunilife is an EEO employer and provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. PI187761696

Keywords: Comunilife, New York , Administrative Assistant, Administration, Clerical , New York, New York