NewYorkRecruiter Since 2001
the smart solution for New York jobs


Company: Nexus Staff
Location: New York
Posted on: January 27, 2023

Job Description:

Job Duties:
--- Welcome and direct visitors (staff from Albany, partners, investors, etc.) to the proper conference room or workstation; ensure visitors are comfortable and provide instructions on the security door, bathroom, pantry, etc.
--- Screen telephone calls, handling routine inquiries where possible; refer callers to appropriate personnel based on understanding the roles and responsibility of each investment officer; gather information on complex questions and consult with appropriate staff to verify information.
--- Schedule meetings, reserve conference rooms, setup and prepare conference rooms, post conference room schedules and provide video conference support; assist with the planning and setup of investment committee meetings such as the Investment Advisory Committee (IAC) and the Real Estate Advisory Committee (REAC).
--- Open, review, sort and distribute mail; manage courier mail pick-up and drop-off; manage small package deliveries, pick-up and distribute newspapers.
--- Provide confidential support for the Executive Assistant to the CIO, including compiling meeting materials and disseminating to investment teams.
--- Setup and maintain paper and electronic files as needed.
--- Monitor office supplies and request reorders as needed; ensure copy areas have supplies and are stocked with paper.
--- Communicate verbally and in writing with internal and external customers.
--- Coordinate and collaborate with administrative staff and the Operations team to ensure workload coverage.
--- Special projects as requested by Executive Assistant to the CIO.

Minimum Qualifications:
--- High school diploma or high school equivalency diploma; Bachelor's degree preferred.
--- Three to five years of experience in an administrative support role.

Preferred Qualifications:
--- High ethical standards and commitment to the fiduciary responsibilities of a pension fund.
--- Strong business writing and oral communication skills.
--- Strong customer service and interpersonal skills; ability to function on a team.
--- Strong organizational skills, including the ability to maintain detailed and accurate records and files.
--- Ability to meet deadlines, work under supervision, and take a highly detail-oriented approach to work.
--- Proficient with Microsoft Office software (Outlook, Excel, PowerPoint, etc.).
--- Able to exhibit meaningful discretion and confidentiality when handling sensitive materials.

Keywords: Nexus Staff, New York , Receptionist/Secretary, Administration, Clerical , New York, New York

Click here to apply!

Didn't find what you're looking for? Search again!

I'm looking for
in category

Log In or Create An Account

Get the latest New York jobs by following @recnetNY on Twitter!

New York RSS job feeds