Receptionist/Secretary

Company: Nexus Staff
Location: New York
Posted on: January 27, 2023

Job Description:

Job Duties:
--- Welcome and direct visitors (staff from Albany, partners, investors, etc.) to the proper conference room or workstation; ensure visitors are comfortable and provide instructions on the security door, bathroom, pantry, etc.
--- Screen telephone calls, handling routine inquiries where possible; refer callers to appropriate personnel based on understanding the roles and responsibility of each investment officer; gather information on complex questions and consult with appropriate staff to verify information.
--- Schedule meetings, reserve conference rooms, setup and prepare conference rooms, post conference room schedules and provide video conference support; assist with the planning and setup of investment committee meetings such as the Investment Advisory Committee (IAC) and the Real Estate Advisory Committee (REAC).
--- Open, review, sort and distribute mail; manage courier mail pick-up and drop-off; manage small package deliveries, pick-up and distribute newspapers.
--- Provide confidential support for the Executive Assistant to the CIO, including compiling meeting materials and disseminating to investment teams.
--- Setup and maintain paper and electronic files as needed.
--- Monitor office supplies and request reorders as needed; ensure copy areas have supplies and are stocked with paper.
--- Communicate verbally and in writing with internal and external customers.
--- Coordinate and collaborate with administrative staff and the Operations team to ensure workload coverage.
--- Special projects as requested by Executive Assistant to the CIO.

Minimum Qualifications:
--- High school diploma or high school equivalency diploma; Bachelor's degree preferred.
--- Three to five years of experience in an administrative support role.

Preferred Qualifications:
--- High ethical standards and commitment to the fiduciary responsibilities of a pension fund.
--- Strong business writing and oral communication skills.
--- Strong customer service and interpersonal skills; ability to function on a team.
--- Strong organizational skills, including the ability to maintain detailed and accurate records and files.
--- Ability to meet deadlines, work under supervision, and take a highly detail-oriented approach to work.
--- Proficient with Microsoft Office software (Outlook, Excel, PowerPoint, etc.).
--- Able to exhibit meaningful discretion and confidentiality when handling sensitive materials.

Keywords: Nexus Staff, New York , Receptionist/Secretary, Administration, Clerical , New York, New York