Receptionist/Secretary
Company: Nexus Staff
Location: New York
Posted on: January 27, 2023
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Job Description:
Job Duties:
--- Welcome and direct visitors (staff from Albany, partners,
investors, etc.) to the proper conference room or workstation;
ensure visitors are comfortable and provide instructions on the
security door, bathroom, pantry, etc.
--- Screen telephone calls, handling routine inquiries where
possible; refer callers to appropriate personnel based on
understanding the roles and responsibility of each investment
officer; gather information on complex questions and consult with
appropriate staff to verify information.
--- Schedule meetings, reserve conference rooms, setup and prepare
conference rooms, post conference room schedules and provide video
conference support; assist with the planning and setup of
investment committee meetings such as the Investment Advisory
Committee (IAC) and the Real Estate Advisory Committee (REAC).
--- Open, review, sort and distribute mail; manage courier mail
pick-up and drop-off; manage small package deliveries, pick-up and
distribute newspapers.
--- Provide confidential support for the Executive Assistant to the
CIO, including compiling meeting materials and disseminating to
investment teams.
--- Setup and maintain paper and electronic files as needed.
--- Monitor office supplies and request reorders as needed; ensure
copy areas have supplies and are stocked with paper.
--- Communicate verbally and in writing with internal and external
customers.
--- Coordinate and collaborate with administrative staff and the
Operations team to ensure workload coverage.
--- Special projects as requested by Executive Assistant to the
CIO.
Minimum Qualifications:
--- High school diploma or high school equivalency diploma;
Bachelor's degree preferred.
--- Three to five years of experience in an administrative support
role.
Preferred Qualifications:
--- High ethical standards and commitment to the fiduciary
responsibilities of a pension fund.
--- Strong business writing and oral communication skills.
--- Strong customer service and interpersonal skills; ability to
function on a team.
--- Strong organizational skills, including the ability to maintain
detailed and accurate records and files.
--- Ability to meet deadlines, work under supervision, and take a
highly detail-oriented approach to work.
--- Proficient with Microsoft Office software (Outlook, Excel,
PowerPoint, etc.).
--- Able to exhibit meaningful discretion and confidentiality when
handling sensitive materials.
Keywords: Nexus Staff, New York , Receptionist/Secretary, Administration, Clerical , New York, New York
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