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Office Manager

Company: Wasserman
Location: New York
Posted on: March 20, 2023

Job Description:

Wasserman is a global sports, entertainment, and lifestyle marketing agency with expertise in creating connections between brands, properties, talent, and consumers. Today, Wasserman offers global expertise in Athlete Management, Marketing, and Media. Headquartered in Los Angeles, Wasserman also has offices in New York, Miami, Encinitas, Raleigh, Portland, London, Toronto, Dubai, and Mexico City.Duties:

  • Oversee general condition of office and common area upkeep standards are met, according to established policies & procedures. (i.e., cleanliness, organization).
  • Must be able to manage and supervise reception staff & day matron team members by providing guidance, training, and delegation of all responsibilities of office.
  • Manages the reception area to ensure effective telephone and mail communications both internally and externally to maintain professional image; provides reception coverage, as needed.
  • Analyze office expenditures and make cost-saving efforts & ordering of major purchase items: furniture, equipment, etc. in coordination with Corporate Operations.
  • Oversee renewal of equipment contracts managed in-house, as directed.
  • Assist HR and Corporate Operations with new hire process: seat assignments for new hires, issue key fobs & keys, etc.
  • Reconcile incoming invoices/proposals/quotes: supplies, misc. repairs, etc.
  • Maintains office services by organizing office operations and procedures.
  • Monitors and maintains office supplies inventory, ensuring common areas are sufficiently stocked.
  • Liaison for building maintenance and management to maintain facilities operations.
  • Travel to conduct regional site visits to ensure corporate facilities operations are running smoothly & act as point of contact for renovations, remodeling, etc. as directed by Corporate Operations.
  • Works with Corporate Operations in arranging company events for US offices, the company travel program, and other related tasks.
  • Manages office floor plan software and oversees employee seating and internal office/workstation moves are executed in an orderly manner, in coordination with other internal department stakeholders.
  • Participates as needed in special department projects or as assigned by Corporate Operations.
  • Coordinate office social events & creates a positive, collaborative, teamwork environment based on the company culture and values.
    • Bachelor's degree or equivalent experience.
    • Minimum three (3) years of previous experience in office management, operations, or related position.
    • Experience Informing and advising various levels of management and stakeholders.
    • Excellent phone and interpersonal skills; professional appearance and demeanor.
    • Resourceful, well organized, highly dependable, efficient and detail oriented.
    • Strong oral and written communication skills.
    • Ability to manage staff, be a team player, tactful and diplomatic.
    • Proficient in Microsoft Office Suite and familiarity with Zoom, Teams, and other project management software preferred.
    • Ability to work independently on assigned tasks as well as to accept direction on given assignments.
    • High energy level, comfortable performing multifaceted projects in conjunction with day-to-day duties Base salary range: $70,000 - $80,000 plus bonus potential if applicable for role. Actual base salary is dependent on several factors including but not limited to; market dynamics, location and region, experience, specialized skills/training (education), level of responsibility, budgetary considerations, tenure at the company (for current employees), etc. The salary range listed is just one component of the total compensation package for employees. Compensation decisions are dependent on circumstances of each role.

Keywords: Wasserman, New York , Office Manager, Administration, Clerical , New York, New York

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