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Office Services Coordinator

Company: Beacon Hill Staffing Group, LLC
Location: New York
Posted on: May 28, 2023

Job Description:

Our client, one of New York's most established commercial real estate firms, seeks to hire a Temp Office Services Coordinator to work in their Midtown HQ. This assignment will be at least 3 weeks and up to 13 weeks starting from Monday, 5/1 (or as soon as a candidate is identified). This role is fully onsite Monday-Friday, 9am-5pm. Hourly pay rate is $23-25/hr DOE.Responsibilities:Maintain the daily operations of the mailroom and Office Services suite and inform management of any issues or concerns.Maintain and troubleshoot office equipment while performing service calls for printer obstructions and toner cartridge replacements.Process invoices for FedEx, Sunny's Car Service, Alliance, plant maintenance, floral arrangements, coffee service, and all office supplies.Process Office Services Credit Card within two days of receiving invoice with all complied proofs of purchase for the month.Assist with special projects at the request of management.File all paperwork and keep accurate records of invoices, proposals, and contracts, as needed.Provide coverage for reception when necessary.Conduct daily walkthroughs of 27th floor caf--, 28th floor pantry, and all copy areas to ensure supplies are fully stocked.Maintain working knowledge of all office equipment and contact necessary vendors for service when required.Assist in the training of all new hires on mailroom functions.Understand all the functions of the postage meter and repair as necessary.Refill postage on the postage meter using dial-up access.Proficiency with all mailroom functions, such as sorting mail, signing for packages, distributing supplies, sorting faxes, making copies, etc.Maintain general awareness of corporate office cleanliness and communicate deficiencies with FQM or the Building Office if additional cleaning services are required.Complete walkthroughs of all internal conference rooms located on the 27th and 28th Floors. Check for missing AV equipment or out of place wiring, coordinate with IT for replacements or wire maintenance as needed.Qualifications:2+ years of experience working with an executive or management teamProfessional, punctual, team player, a willingness to pitch in wherever needed.Strong written and verbal communication skills.This person needs to have corporate office experience, preferably in Office Services, Mailroom, or Facilities department.Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting We look forward to working with you.Beacon Hill. Employing the Future (TM)PDN-9907103f-1302-4898-9bd6-7daea2ee3a2c

Keywords: Beacon Hill Staffing Group, LLC, New York , Office Services Coordinator, Administration, Clerical , New York, New York

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