Administrative Assistant - Special Projects

Company: Beacon Hill Staffing Group, LLC
Location: New York
Posted on: May 28, 2023

Job Description:

Co-op Housing Community located in Chelsea, Manhattan is seeking to hire a Temporary-to-Permanent Administrative Assistant - Special Projects to add to their team. This position will start mid-April, requiring 5 days a week in the office from 9am-5pm (35-hour week). This is a true catch-all role and responsibilities may be added based on the team's needs. When permanent, this is a Union position offering a robust benefits package. The ideal candidate will have a strong knowledge of Excel, have excellent follow-up skills, and be able to understand processes as a whole.Responsibilities:Backup for other office positions, including Receptionist, Facilities Coordinator, and the Project Administrator as directed by the Assistant General Manager for Administration.Key member of the income affidavit team, responsible for reviewing, evaluating and inputting manual submissions as well as review of applications submitted online.Analyze and report on the status of the income affidavit process for management.Assemble final submission of income affidavits to HPD under the direction of the Finance Manager.Responsible for managing the income affidavit audit process as directed by the Finance Manager and Assistant Finance Manager.Assist with special and one-time projects such as review of contact information in MDS; cleanup of waiting list; board policy index; and bond redemption, as directed by management.Maintain a working knowledge of the key tasks performed by all the positions backed up by this position.Assist with testing of income affidavit software; work with Communications Director and Finance Manager to develop, update and maintain income affidavit software, and related online processes.As backup for Project Administrator, become familiar with the deliveries and moves process, and be able to substitute for the Project Administrator when he/she is absent.Operate Keyscan equipment as back up for Facilities Coordinator.Provide support to Finance department as needed with special projects or ad hoc assignments; other Finance responsibilities to be determined.Support Communications Director as needed; become involved with future automation and software projects as they develop.Qualifications:Administrative experience in an office setting required.Great knowledge of Excel and data entry experience.Keen attention to detail, excellent organizational and communication skills.Quick-learner and able to understand and follow processes correctly.Team-oriented and no task too big or small mentality. Compensation/Benefits:52-58K / in-lineRobust benefits (Union job)Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com. We look forward to working with you.Beacon Hill. Employing the Future (TM)PDN-99274002-18f1-4b9f-a911-e2c88e55cdee

Keywords: Beacon Hill Staffing Group, LLC, New York , Administrative Assistant - Special Projects, Administration, Clerical , New York, New York