ADMINISTRATIVE ASSISTANT

Company: New York City Campaign Finance Board
Location: New York
Posted on: September 19, 2023

Job Description:

BUSINESS TITLE:
CIVIL SERVICE TITLE/LEVEL: - -CFB ANALYST I
DEPARTMENT: Candidate Guidance & Policy
NUMBER OF POSITIONS: 1
SALARY RANGE: $53,000 - $58,000
POSITION STATUS: - FULL-TIME - - - -
APPLICATION DEADLINE: UNTIL FILLED
JOB ID #: -599980
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Start your career here at the NYC Campaign Finance Board. Click on the link to learn more about the - -
ABOUT THE CAMPAIGN FINANCE BOARD
The New York City Campaign Finance Board manages New York City's small donor democracy program and educates and engages voters via NYC Votes. The CFB has enjoyed a tremendous arc of progress over its 30-year history, and our updated flagship small donor democracy program is the centerpiece of this progress. We eliminate barriers to participation by providing access to the resources New Yorkers need to vote or run for office and amplify the voices of small donors with New York City's small donor democracy program. -
We are dedicated to making New York City's local democracy more open, transparent, and equitable. You would be working with a team that is mission-driven and committed to continuous improvement.
THE DIVISION/UNIT
Candidate Guidance and Policy (CGP) includes the Candidate Services, Candidate Policy & Communications, and Document Processing units. Together, these units help candidates, and their campaign staff navigate the Campaign Finance Program through trainings, published guidance materials, and one-on-one support. We also administer, process, and track candidate compliance with public funds eligibility requirements such as the Certification deadline, Conflicts of Interest Board (COIB) financial disclosure, and the submission of Statements of Need and Active Candidacy. We obtain and maintain candidate ballot status; review and process candidate-related documentation; and work with other CFB units to set and document candidate-related policies, procedures, and deadlines.
JOB DESCRIPTION
The Administrative Assistant for Candidate Guidance and Policy (CGP) reports to the Assistant Executive Director for Candidate Guidance and Policy. Responsibilities: -

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• Perform administrative duties such as filing documents, answering telephone calls, and responding to electronic messages and general inquiries on running for office.
  
• Proofread, format, compile, and send correspondence via email and the CFB's online platform(s).
  
• Update and maintain hard copy and electronic files and keep all records accurate and complete.
  
• Utilize the agency's internal systems to track and process information and provide periodic status updates.
  
• Schedule, coordinate, and take notes of internal meetings on behalf of CGP.
  
• Schedule and post public training sessions for candidates and campaign staff.
  
• Register candidates and campaign staff for trainings.
  
• Assist CGP in maintaining its day-to-day operations.
  
  ESSENTIAL SKILLS
  
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  • Attention to detail and outstanding problem-solving skills.
    
  • Excellent interpersonal, written, and verbal communication skills.
    
  • Knowledge of office management systems and procedures.
    
  • Proficiency in MS Office (Word, Excel, PowerPoint, OneDrive, Teams, in particular).
    
  • Strong computer and internet skills with a willingness to learn new software.
    
  • Exceptional organizational skills.
    
  • Superior time management skills and the ability to manage multiple tasks and prioritize work.
    
    MINIMUM QUALIFICATIONS
    
    
  • A four-year high school diploma or its educational equivalent and one year of satisfactory full-time clerical experience; or
    
  • Education and/or experience equivalent to "1" above.
    
    TO APPLY
    Internal City Employees must apply through Employee Self-service (ESS), and External Applicants must apply through NYC.gov/careers ().
    
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    • Please search and apply to the job ID number listed above.
      
    • Resume and cover letter are required for consideration.
      
    • Note that only applicants under consideration will be contacted.
      
      For more information on careers with the NYC Campaign Finance Board visit our website at to access the full listing of job opportunities and to learn more about our agency.
      ADDITIONAL INFORMATION
      New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview. -
      As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at -. -
      The CFB is an equal opportunity employer firmly committed to diversity. All individuals are encouraged to apply. If you anticipate needing any type of reasonable accommodation to apply for an employment opportunity, please contact or (212) 409-1800. -
      The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
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Keywords: New York City Campaign Finance Board, New York , ADMINISTRATIVE ASSISTANT, Administration, Clerical , New York, New York