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Asset & Wealth Management - Private Wealth Management - Administrative Assistant - New York

Company: Spectraforce Technologies
Location: New York
Posted on: July 9, 2024

Job Description:

Job Title: Asset & Wealth Management - Private Wealth Management - Administrative Assistant (Floater)
Duration: 6 months
Location: New York, NY

We are searching for a highly motivated Administrative Assistant to provide floating coverage throughout Asset & Wealth Management.


  • Flexibility to support varying teams and cover where necessary
  • Provide administrative support in a team oriented environment
  • Proactive calendar management across multiple time zones, prioritize meeting requests, including coordination of complex meetings and phone/video conference calls
  • Manage a high volume of incoming phone calls; take detailed and accurate messages
  • Arrange travel; organize and provide travel logistics support
  • Process expenses and invoices in a timely manner
  • Arrange internal and client meetings on and off the GS campus - book conference rooms and catering, register guests, ensure materials organized
  • Adhere to Compliance regulations and gain the relevant approvals
  • Act as an integral member of the team; maintaining a high level of awareness of current priorities and support required
  • Perform general administrative duties including but not limited to phone answering, time entry, copying, scanning, archiving and other ad hoc projects as requested

    Skills & Experience required

    • Experience as an Administrative Assistant in a financial services or corporate environment
    • Solid organizational skills - ability to multi-task and prioritize effectively and follow up on open items
    • Strong attention to detail
    • Excellent interpersonal skills and teamwork; ability and willingness to work collaboratively amongst assistant team based both locally and globally
    • Ability to communicate clearly, concisely and confidently
    • Proactivity - ability to take initiative, follow up where necessary without prompting and seek clarification when needed
    • Good judgment, independent thinker and resourceful
    • Calm under pressure, can prioritize and handle multiple tasks efficiently and effectively in a busy environment
    • Proficient in MS Outlook, Word, Excel, Power Point, Zoom
    • Concur experience preferred
    • Highest degree of integrity, professionalism, diplomacy and discretion required


      • 3+ Years Relevant Experience Preferred

Keywords: Spectraforce Technologies, New York , Asset & Wealth Management - Private Wealth Management - Administrative Assistant - New York, Administration, Clerical , New York, New York

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