Equity Research - Administrative Assistant III
Company: Disability Solutions
Location: New York
Posted on: September 28, 2024
Job Description:
Job Description:Job Description:This job is responsible for
providing diverse and confidential administrative support,
including extensive calendar management. Key responsibilities
include supporting management with administrative tasks,
coordinating travel arrangements, processing expenses, gathering
and reporting information relevant to/for the executive, and
responding to incoming mail. Job expectations may include assisting
with organizing in-person meetings and off-sites and managing
different and conflicting objectives, projects, or activities in a
responsive and personable manner.Involved in high-level client
contact and exposure to sensitive information, the candidate must
use considerable tact, diplomacy and judgment.Responsibilities/
Qualifications:
- Strong communication and customer service skills
- Above average computer skills (particularly with Excel, Word,
and PowerPoint)
- Communicate with executives and line management to
gather/convey relevant information
- Highly organized individual with strong attention to detail,
sense of urgency and ability to multi-task
- Must be polished, proactive and thrive in a demanding,
fast-paced and constantly changing environment
- Phone skills, calendar & travel management, expense reporting
skills also required
- Schedules travel accommodations both domestic and
international, including securing travel visa, and performs other
duties
- Works with other assistants in office as a team, backing each
other up when needed
- Performs diverse, advanced and confidential administrative
support functions including reading, screening and responding to
incoming mail, ensuring that referrals are made and requests for
information or research are followed through
- May act as liaison to outside groups coordinating events where
the executive is traveling and working closely with Sales to set up
itinerary of meetings, points of contact and coordinating
conference details
- Must closely track speaking engagements, meetings and
conference calls in an internal web based system
- Involved with shepherding presentations through desktop
publishing and compliance channels and occasionally coordinating
production and delivery to meetings and conferencesSkill
Requirements:
- 5+ years experience supporting a senior level manager
- MS Office - Outlook, Word, PowerPoint, Excel
- Strong written and verbal communication skills
- Highly organized with a strong attention to detail
- Ability to multi task in a faced paced environmentShift:1st
shift (United States of America)Hours Per Week: 40Pay Transparency
detailsUS - NY - New York - ONE BRYANT PARK - BANK OF AMERICA TOWER
(NY1100)Pay and benefits informationPay range$23.00 - $48.00 hourly
pay, offers to be determined based on experience, education and
skill set.Discretionary incentive eligibleThis role is eligible to
participate in the annual discretionary plan. Employees are
eligible for an annual discretionary award based on their overall
individual performance results and behaviors, the performance and
contributions of their line of business and/or group; and the
overall success of the Company.BenefitsThis role is currently
benefits eligible. We provide industry-leading benefits, access to
paid time off, resources and support to our employees so they can
make a genuine impact and contribute to the sustainable growth of
our business and the communities we serve.
Keywords: Disability Solutions, New York , Equity Research - Administrative Assistant III, Administration, Clerical , New York, New York
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