Office Coordinator
Company: Insignis Talent
Location: New York City
Posted on: November 27, 2025
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Job Description:
Job Description Reports to: Operations Director Hours per Week:
40 (Mon-Fri; 8am-5pm) Salary: $80,000-85,000 per annum, DOE
In-Office: 5 Days per week We are seeking an experienced Office
Coordinator to join an award-winning design firm in Manhattan. In
this role you will be the face of our firm as our Receptionist,
being first point of contact for all of our designers, architects
and VPs. You will provide general administrative assistance to the
Manhattan team including supporting with light bookkeeping tasks.
Duties/Responsibilities: Be gatekeeper and first point of contact
for the firm greeting and assisting all visitors, clients and
vendors in a professional and welcoming manner. Manage incoming
calls, emails and deliveries. Coordinate with building maintenance
and service vendors when needed. Support the Manhattan office with
administration, including the preparation of documents, reporting,
client correspondence, filing, data entry, scheduling, and
maintenance office supplies. Support the finance team with
financial administration through tracking of expenses and
maintaining accurate financial records. Use accounting software to
support the vendor of bills and invoicing, via QuickBooks. Maintain
the office appearance, ensuring good cleanliness and organisation
and that communal areas are well presented and fully stocked. Aid
as additional support on special client projects when requried.
Required Skills/Abilities: Demonstrable experience in an Office
Coordination, Receptionist or Admin Assistant post. Industry
background - Design, Architecture, Interiors or similar. Possess
high level of professionalism, maturity, discretion and sound
judgment Excellent time management skills with a proven ability to
meet deadlines Basic knowledge of bookkeeping or accounting
software (i.e., QuickBooks or similar) a plus. Proficient with
Microsoft Office Suite – Outlook, Excel, PowerPoint, Word.
Keywords: Insignis Talent, New York , Office Coordinator, Administration, Clerical , New York City, New York
