Administrative Coordinator

Company: Westchester Institute for Human Development
Location: White Plains
Posted on: January 1, 2026

Job Description:

ADMINISTRATIVE COORDINATOR Schedule: Monday - Friday, 9am to 5pm Location : 112 East Post Road, White Plains, NY The DSS Pediatric Unit is seeking a special person – one with strong administrative and organizational skills but also a strong interest in working with a team to help children involved in the foster care system, understanding of HIPAA and need for confidentiality essential; ability to stay calm in stressful situations and work with a multidisciplinary team of professionals. The Pediatric Unit functions as the “Medical Home” for approximately 300 children in Westchester County DSS family foster care, including those on trial discharge. Summary of the Administrative Coordinator position: The Administrative Coordinator will be responsible for tracking and scheduling patients for visits at the Pediatric Unit and at specialty offices at the direction of the medical staff; retrieving specialty reports; assisting foster parents and caseworkers with administrative issues related to pediatric medical care; ensuring efficient administrative functioning of the Pediatric Unit. Responsibilities: Track and schedule appointments for patients at the Pediatric Unit and at specialty offices; maintain accurate, up-to-date contact information for specialists; provide consents, permissions and insurance information to specialists; track and record insurance information on all patients; retrieve specialty reports following appointments; respond to phone inquiries and forward all clinical concerns to medical staff. Contact foster parents regularly by phone with appointment reminders; contact caseworkers when assistance with medical appointments or foster parents is needed. Order office supplies as needed; place work orders as needed for equipment and repairs; manage donations and appearance of front office; Maintain scheduling for use of the Pediatric Unit Conference Room and Family/Multi-Purpose Room. Qualifications: Knowledge of: Excellent technical skills MS Office (WORD, ACCESS, EXCEL, OUTLOOK) Kind and Length of Experience: 2 years professional work experience including medical office environment. Excellent interpersonal, communication, listening and organizational skills. Education Level: High School Diploma Benefits: Paid Time Off (Vacation, Sick, Personal, Holidays) Medical/Dental Term Life Insurance Short and Long Term Disability 403(b) Employer Contribution Equal Opportunity Employer WIHD is committed to fostering a workplace culture that values respect, fairness, and equal opportunity. Employment decisions are based on individual qualifications, experience, and business needs. We comply with all applicable laws and do not discriminate on the basis of race, color, national origin, citizenship status, religion, age, sex, marital status, sexual orientation, gender identity, disability, veteran status, pregnancy, or any other status protected by law. Compensation details: 22-25.75 Hourly Wage PI7c59331d64cb-37456-39311543

Keywords: Westchester Institute for Human Development, New York , Administrative Coordinator, Administration, Clerical , White Plains, New York