Legal Secretary - 3249070

Company: AMS Staffing, Inc.
Location: New York City
Posted on: January 18, 2026

Job Description:

Job Description Job Description Job Title: Legal Secretary Location: New York, NY 10019 Salary/Payrate: $65K-$123K annually and AWESOME benefits Work Environment: Hybrid (1 days WFH) AFTER 90 DAY RAMP UP PERIOD Term: Permanent / Fulltime Bachelor’s degree required: Highly Preferred Referral Fee: AMS will pay $500 should the person you refer gets hired JOB DESCRIPTION LI-CB1 THERE ARE 6 OPEN POSITIONS AVAILABLE Duties and Responsibilities: Advanced skills in MicroSoft Office Suite (particularly, Outlook, Word, Excel) Some knowledge of Document Management Systems (i.e., DeskSite) Strong organizational skills and attention to detail; The use of good judgment and good interpersonal communication skills Well developed analytical and problem solving skills Strong time management skills Requires strong computer and Internet research skills Ability to multi-task and prioritize work proficiently and effectively completes same in a timely manner Ability to work independently and anticipate needs of assignments Maintains composure while meeting multiple deadlines (even with frequent interruptions) Conserves assignments’ time by reading, researching & routing email correspondence On behalf of assignments, liaise with various support departments of the Firm Maintains assignments’ calendars, plans and schedules meetings, conferences, teleconferences, video conferences and travel; apprises assignment of schedule in advance of commitments Analyzes, allocates, processes and monitors complex expense reports Maintains and updates assignments’ client/matter lists, Outlook contacts and Marketing mailing lists Responsible for assignments’ annual mailings Researches and routes correspondence Produces information by formatting, inputting, editing, retrieving, copying and transmitting documents Proofreads and reviews all work produced Receives, screens and transfers telephone calls; relays telephone messages according to method preferred by assignments (e.g., written messages, email, or voicemail) Responsible for submitting requests for conflicts reports; prepares and monitors creation of new business forms Coordinates client billing with billing specialist Enters, proofreads and finalizes assignments’ time entries on a daily basis; Maintains assigned lawyers’ files pursuant to the Firm’s Policy on Records Management Support visiting lawyers/clients when required Ability to work well with all levels of internal management and staff as well as outside clients and vendors Works harmoniously and effectively with others as part of a team A self-starter who desires to show ownership and commitment to the job; accepts responsibility for actions Exercises confidentiality and discretion Volunteers to assist others and seeks out work during slow periods in work load Continues to develop skills and abilities Maintains a safe and unobstructed work area, including a neat and well-organized desk; demonstrates safe work practices Other duties, as assigned. ?Education and/or Experience: Required: High school diploma or general education degree (GED). 2 -10 years related experience and/or training. Demonstrated proficiency in the Microsoft suite (Word, Excel, Powerpoint). Demonstrated proficiency in basic knowledge of legal terminology, formatting of legal documents and practice group's systems and procedures (e.g., court procedures, closings).

Keywords: AMS Staffing, Inc., New York , Legal Secretary - 3249070, Administration, Clerical , New York City, New York