Administrative Assistant

Company: Robert Half
Location: Tarrytown
Posted on: January 28, 2026

Job Description:

Job Description Job Description We are looking for a detail-oriented Administrative Assistant to support organizational operations in a variety of capacities. This role requires a proactive individual who excels in managing schedules, handling travel logistics, preparing materials, and maintaining accurate records. The ideal candidate thrives in dynamic environments and can prioritize multiple tasks with professionalism and efficiency. Responsibilities: • Manage complex calendars for senior executives, ensuring scheduling conflicts are resolved and follow-ups are prioritized. • Coordinate meetings and conference calls across various time zones, accommodating diverse schedules. • Arrange travel plans, including booking flights, accommodations, transportation, and securing meeting venues. • Perform daily administrative tasks such as organizing, scanning, and maintaining important documents. • Prepare high-quality materials, including presentations, spreadsheets, and customized client-facing documents. • Input and manage data within company databases, ensuring accuracy and attention to detail. • Support general operations by addressing administrative needs promptly and efficiently. • Anticipate potential challenges and proactively address them to streamline workflows. • Collaborate with team members to meet organizational goals and deadlines.• At least 5 years of experience in administrative roles, preferably supporting senior leaders in a fast-paced setting. • Proven expertise in managing dynamic calendars and coordinating meetings across multiple time zones. • Strong ability to book and manage travel arrangements, including flights, hotels, and transportation. • Excellent problem-solving skills with the ability to anticipate needs and address issues proactively. • Exceptional written and verbal communication skills, with a detail-oriented approach. • Proficiency in Microsoft Office Suite, including Word, PowerPoint, Excel, and Outlook. • Demonstrated ability to prioritize tasks effectively and adapt to changing priorities. • Collaborative mindset with strong interpersonal skills and high emotional intelligence.

Keywords: Robert Half, New York , Administrative Assistant, Administration, Clerical , Tarrytown, New York