EXECUTIVE ASSISTANT TO FOUNDER & CEO

Company: Stile / Per Lei Warehouse
Location: Media
Posted on: February 18, 2026

Job Description:

Job Description Job Description EXECUTIVE ASSISTANT TO FOUNDER & CEO Part-Time, Flexible | Growth Potential to Full-Time ABOUT THE ROLE We are seeking a highly capable, proactive Executive Assistant to support the Founder & CEO of a growing, multi-location retail business. This role is part-time to start, with the opportunity to grow into a full-time position over time. Initial onboarding may require additional hours as responsibilities and systems are transitioned. This position supports both professional responsibilities and limited personal logistics , with the primary objective of protecting the CEO’s time, focus, and decision-making energy. This is not a reactive or task-only role. The ideal candidate acts as a true extension of the CEO — someone who thrives on execution, follow-through, and anticipating needs. WHAT YOU’LL DOEXECUTIVE SUPPORT & FOLLOW-THROUGH Act as an extension of the CEO by tracking commitments, deadlines, and next steps Follow up on requests made to internal team members and external vendors Ensure nothing falls through the cracks after meetings or conversations Prepare the CEO for meetings with context, reminders, and relevant materials Anticipate needs and proactively surface issues or opportunities EMAIL & COMMUNICATION MANAGEMENT Triage business and limited personal email inboxes Identify what requires CEO input vs. what can be handled independently Draft responses in the CEO’s voice and tone Reduce inbox noise and create sustainable systems for email management Clearly flag urgent or time-sensitive communications CALENDAR & SCHEDULING Manage a complex calendar across business, travel, and select personal commitments Schedule meetings with internal teams, vendors, and external partners Coordinate logistics, prep, and follow-ups tied to calendar events Protect focus time and ensure the calendar reflects true priorities EXECUTION & OPERATIONS SUPPORT Make calls on behalf of the CEO to vendors and service providers Coordinate with architects, electricians, contractors, and other professionals Track outstanding to-dos, payments, and follow-ups Help move projects forward — not just report on tasks CROSS-TEAM COORDINATION Work closely with the CEO’s right-hand and leadership team Follow up on items discussed in meetings Maintain momentum by confirming timelines and next steps Escalate issues appropriately without overstepping authority WHAT THIS ROLE IS Proactive and execution-focused Detail-oriented and calm under pressure High-trust and comfortable with ambiguity Confident following up on behalf of the CEO WHAT THIS ROLE IS NOT A task-only VA role A people management role A role making independent strategic decisions IDEAL CANDIDATE 5 years supporting founders or senior executives Exceptionally organized with strong judgment and discretion Excellent written and verbal communication skills U.S.-based or same time zone preferred Interested in growing into a full-time role over time By applying to this job, you agree to receive periodic text messages from this employer and Homebase about your pending job application. Opt out anytime. Msg & data rates may apply. Powered by Homebase. Free employee scheduling, time clock and hiring tools.

Keywords: Stile / Per Lei Warehouse, New York , EXECUTIVE ASSISTANT TO FOUNDER & CEO, Administration, Clerical , Media, New York