Senior Executive Assistant

Company: Bel Brands USA
Location: New York City
Posted on: April 7, 2026

Job Description:

Country: United States City: New York Job Family: Business Management Contract Type: Unlimited-term Job ID: 53278 Senior Executive Assistant At Bel, we are not just a company—we are a company on a Mission, built on 160 years of bold innovation, family values, and a commitment to social purpose. With beloved brands like Babybel®, GoGo squeeZ®, The Laughing Cow®, and Boursin®, our snacking solutions bring more than joy; they want to serve as a force for good. Our U.S. Mission? To help close the critical 80% nutrition gap by making it easier for Americans to eat more fruits, veggies, and dairy as part of their daily lives. IWorkForAllForGood Job Description Summary We are seeking an exceptional Senior Executive Assistant to support the CEO of Bel NorAm. In this pivotal role, you will go beyond traditional support by partnering closely with the CEO as a strategic, trusted advisor within North America and globally. The ideal candidate has strong attention to detail, strategic thinking, and the confidence to effectively influence executive leaders. You will independently manage complex calendars, coordinate key meetings, and play an important part in executing business priorities. Responsibilities include preparing highly confidential for executive forums, synthesizing business insights and ensuring the CEO is always equipped with timely, relevant information. Success in this role includes anticipating needs, managing sensitive matters with professionalism and utilizing digital tools effectively. Experience in budget oversight, finding opportunities for efficiencies and having a proactive approach that are aligned with the CEO vision are key. Essential Duties and Responsibilities Executive Support, Meeting & Event Management * Serve as a strategic thought partner and trusted advisor to the NorAm CEO, proactively anticipating needs and exercising independent judgment in all aspects of executive support. * Autonomously manage a highly complex and dynamic agenda for the CEO, ensuring alignment with business-critical short-term and long-term priorities. * Make decisions on behalf of the CEO regarding meeting participation, scheduling, prioritization, and agenda content; confidently push back or negotiate as needed to protect executive focus and drive outcomes. * Proactively identify and address potential conflicts, issues, or business risks in scheduling, information flow, or communication, resolving or escalating as appropriate to protect organizational priorities and the CEO's reputation. * Gather, synthesize, and distill information from cross-functional and global teams to inform CEO decisions and prepare impactful, confidential presentations, board materials, and talking points for high-level engagements (e.g., Board of Directors, Advisory Board, COMEX). * Act as a key liaison between the CEO and Board members, senior executives, and external partners—facilitating high-level engagement, ensuring seamless communication, and supporting relationship management. * Support agenda development for executive and board meetings and ensure timely follow-up on key decisions and action items to drive strong execution, collaborating where necessary with broader teams. * Organize and execute visits from global leaders, CEO-led events, and major meetings—overseeing logistics, stakeholder engagement, and budget management. * Drive ongoing process improvements and the adoption of digital solutions (including AI tools) across all facets of executive support, meeting strategy, and event management. Travel and Expense Management * Coordinate complex domestic and international travel arrangements for the CEO, anticipating challenges and making independent real-time decisions to ensure seamless execution and minimal disruption. * Negotiate with vendors and collaborate with internal teams to secure preferred rates and high-quality arrangements, balancing service and cost efficiency. * Oversee all travel and expense activities with accuracy and timeliness, strictly adhering to T&E policy, and analyzing data to identify opportunities for process improvement and cost optimization. * Ensure all executive expense reports are processed promptly and accurately. Strategic Budget and Office Management * Collaborate with HR, Finance, and executive leadership to manage budgets for North American and CEO-related expenses, including vendor setup and invoice processing. * Track expenditures and maintain accurate records to ensure compliance with company policies and budget guidelines. * Partner with HR and the broader EA team to identify and implement process improvements that enhance office efficiency and operational effectiveness, proactively sharing meaningful cost savings as they occur. Collaboration & Office Culture * Partners closely with other Executive Assistants and administrative staff to ensure seamless cross-functional support, coverage, and communication. * Continuously shares best practices, resources, and learnings with the EA team to drive operational excellence across the organization. * Initiates or supports office activities and communications that celebrate GoGo SqueeZ, including engagement events, product spotlights, and team-building initiatives. * Ensures the office environment remains clean, well-organized, and welcoming, proactively collaborating with the EA team to oversee day-to-day office management and uphold company standards. * Acts as an ambassador for Bel and GoGo SqueeZ culture, reinforcing collaboration, innovation, and fun throughout the office. Qualifications and Competencies * 5 years of experience as an executive assistant or in a similar role, with experience supporting C-level executives in a fast-paced, global, matrixed organization. * Associate's degree in business or related field required; Bachelor's degree preferred. * Strong business acumen and strategic insight, with the ability to understand, analyze, and contextualize business operations for executive leadership. * Demonstrated ability to exercise sound judgment and operate with autonomy, including making independent decisions and proactively resolving complex challenges. * Proven discretion in handling highly sensitive and confidential information, with the highest standards of professionalism and ethics. * Advanced communication skills (written and verbal); able to distill complex information and craft impactful presentations for Advisory Boards, Board of Directors, and senior leadership forums. * Executive presence, with proven ability to navigate and influence senior leaders, build strategic relationships, and act as a liaison across functions and cultures. * Advanced proficiency with Microsoft PowerPoint, Excel, and Outlook is required; strong command of OneNote, Adobe, Concur, and other business tools. * Experience with Canva, Generative AI tools, or other design platforms is highly desirable; ability to create visually compelling and effective presentations. * Highly developed analytical skills for synthesizing and analyzing business data to inform CEO decision-making. * Strong organizational and time-management skills; able to anticipate needs, manage multiple critical priorities, and operate seamlessly within evolving demands. * Proactive anticipation and initiative; consistently predicts needs and drives solutions to optimize executive effectiveness. * Demonstrated ability to mentor and set best practices for the broader EA team. * Experienced in coordinating across global time zones; collaborative mindset and cross-cultural agility. * Able to work independently and collaboratively; thrives in dynamic environments and adapts quickly to change. Performance Expectations: Confidentiality, quality, accuracy, timeliness, reliability, and thoroughness of work performed; ability to gain the trust and respect of management, customers and vendors; maintain the integrity of confidential business and product information; ability to communicate effectively and develop good working relationships with other employees and customers; ability to work with and through others is essential to accomplish goals and objectives of the Company. Working Conditions: Work is performed primarily in a hybrid office environment. While the standard schedule is at least 40 hours per week during regular business hours, this role requires flexibility to accommodate the collaborative demands of working with global colleagues and the nature of executive support. Due to the scope of the work, some meetings and responsibilities may occasionally occur outside typical business hours to support projects or coordinate across different time zones. Occasional travel may be required. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions. Acknowledgement: This job description describes the general nature and level of work performed by employee assigned to this position. It does not state or imply that these are the only duties and responsibilities assigned to the job. The employee may be required to perform other job-related duties as requested by management. All requirements are subject to change over time and to possible modifications to reasonably accommodate individuals with a disability. Total Rewards * Base Salary: $115,000 - $130,000 * Bonus Opportunity: 15% * PTO and Medical, Dental and Vision Benefits from Day 1 * 401k Match Bel Brands is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran status, disability status or any other basis protected by applicable federal, state, or local laws. Bel Brands also prohibits harassment of applicants or employees based on any of these protected categories. It is also Bel Brand's policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Bel Brands is committed to recruiting, hiring and promoting people with disabilities and veterans. If you need an accommodation or assistance in using the website, please call 312-462-1500. If you think that this job is for you, please click now on the button "Apply". PI7748da86d528-29400-39640222

Keywords: Bel Brands USA, New York , Senior Executive Assistant, Administration, Clerical , New York City, New York