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Administrative Executive Assistant

Company: Randstad
Location: New York
Posted on: December 6, 2017

Job Description:

Our client, a global beauty company, is seeking an Administrative Assistant to join their team!

Responsibilities:
- Manage Outlook calendar
- Schedules meetings & works to coordinate and prioritize meetings
- Responsible for domestic and international travel arrangements
- Arrange travel, flights, car services, etc.
- Manage all meeting details: confirm attendees, prepare conference room and A/V equipment, organize PowerPoint presentations and meeting handouts,
- Phone support for to field phone queries with professional responses; direct callers to appropriate staff and/or message taking
- Prepare expense reports as required
- Handle all office services requests including but not limited to troubleshooting computer, I-phone equipment and telecom issues
- Maintain product and office supply inventory
- Provide support for copying, filing and mail
- Special projects as assigned such as correspondence and PowerPoint presentations.
- Maintain department vacation schedules
- Coordinate the on-boarding of new hires including the setup of email, phone, office space

Working hours: Monday-Friday 8:30AM-5:00PM

Skills:
Requirements:
- Position requires 3-5 years related experience
- College degree preferred
- Excellent communication, interpersonal and organizational skills with ability to drive projects in efficient and diplomatic manner
- Solid proficiency in computer skills and software including Microsoft Office applications- Outlook, Word, PowerPoint, Excel, Visio
- Ability to proactively and effectively collaborate with internal cross-functional partners
- Must have ability to handle multiple projects and tasks with critical and accelerated time frames adapting to changing priorities
- Ability to manage highly confidential and urgent matters

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.

Keywords: Randstad, New York, Administrative Executive Assistant, Administration, Clerical, New York, New York

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