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Administrative Assistant

Company: NYU Langone Health
Location: New York
Posted on: April 14, 2018

Job Description:

NYU Langone Health is a world-class, patient-centered, integrated academic medical center, known for its excellence in clinical care, research, and education. It comprises more than 200 locations throughout the New York area, including five inpatient locations, a children's hospital, three emergency rooms and a level 1 trauma center. Also part of NYU Langone Health is the Laura and Isaac Perlmutter Cancer Center, a National Cancer Institute--designated cancer center, and NYU School of Medicine, which since 1841 has trained thousands of physicians and scientists who have helped to shape the course of medical history. For more information, go to, and interact with us on Facebook, Twitter, YouTube and Instagram.We have an exciting opportunity to join our team as an Administrative Assistant.Position Summary:This position is responsible for providing administrative support to the Director, Associate Director, and Administrator to facilitate and ensure department operates and functions efficiently.Job Responsibilities:

  • Provides back up support for reception and other clerical functions. Participates in providing appropriate coverage and back up support during absences, vacations and as needed is cross trained in all clerical functions. Handles additional duties in an efficient and timely manner.
  • Maintains departmental statistics and data collection as assigned updating 21 binders and spreadsheets for TJC inspection on hospital processes. Assists in the collection, labeling, and shipment of Legionella water samples to a lab.
  • Provides administrative support services to nine managers. Also assists the Business Manager with ongoing projects and helps Finance Manager & team with ongoing requests. Maintains multiple calendars and arranges appointments. Acts as liaison between supervisors and staff to expedite communications. Prepares and composes correspondence, reports and other documents as requested and is proficient in the use of PC applications, i.e. Excel, Power Point, Word, Outlook, etc. Assists in the implementation of special projects including the development of databases, forms, applications and other materials. Proofreads, edits, composes correspondence, edits, properly organizes and formats all written materials.
  • Performs other duties as assigned.Minimum Qualifications:
    • Must have an Associate's Degree in a related field.
    • Minimum of three years of related experience in an administrative support role or the equivalent combination of education and experience.
    • Computer Skills - Proficient in the use of Microsoft Office Word, Excel, and Access.
    • Ability to develop formulae for moderately sophisticated spreadsheets; set up routine computer procedures; resolve simple software/hardware problems. Ability to access e-mail, electronic calendars, and other basic office support software.
    • Effective oral, written, communication, interpersonal and customer service skills.
    • Ability to proofread documents and write clear, concise 1st draft.
    • Ability to type at a speed of at least 50 net words per minute.
    • Ability to multi-task while paying attention to detail.
    • Ability to exercise administrative judgment and assumes responsibility for decisions, consequences, and results.Preferred Qualifications:
      • Five years of responsible secretarial experience.Qualified candidates must be able to effectively communicate with all levels of the organization.NYU Langone Health provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.NYU Langone Health is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision.We require applications to be completed online.If you wish to view NYU Langone Health's EEO policies, please click here. Please click here to view the Federal "EEO is the law" poster or visit for more information. To view the Pay Transparency Notice, please click here.

        Keywords: NYU Langone Health, New York, Administrative Assistant, Administration, Clerical, New York, New York

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