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Home Office Manager/Special Projects Coordinator (New York City)

Company: Uncommon Schools
Location: New York
Posted on: May 18, 2018

Job Description:




The Opportunity

Uncommon Schools starts and manages outstanding urban charter public schools that close the achievement gap and prepare low-income students to graduate from college. Uncommon is a non-profit network of 52 public charter schools in New York, New Jersey, and Massachusetts. Uncommon operates in six regions: Boston, Camden, New York City, Newark, Rochester, and Troy, with over 18,000 students, over 2,200 staff and more than 100 school leaders.


In all regions, Uncommon---s schools are outperforming their district counterparts. 82% of Uncommon---s high school graduates --- the vast majority of whom are economically disadvantaged --- have graduated or are on pace to graduate from college, a rate higher than the 12%, four-year college graduation rate among the most economically disadvantaged students nationwide.


Position Overview

The Home Office Manager/Special Projects Coordinator plays a central role in managing the day-to-day operations of Uncommon---s Home Office and is responsible for creating effective and efficient office systems. In addition to maintaining the office---s administrative systems and routines, the Home Office Manager/Special Projects Coordinator works closely with all Home Office teams, including the Executive Team, and functions as the primary point of contact for Home Office staff. This position reports directly to the Senior Director of Special Projects and offers the opportunity to learn and grow within a high-performing charter network.


The Home Office Manager/Special Projects Coordinator will:

  • Demonstrate a relentless drive to create an effective, efficient, and joyful office environment
  • Demonstrate flexibility and a positive, service-oriented mindset
  • Enjoy tackling multiple projects at once, all with a fierce attention to detail
  • Display strong interpersonal skills and ability to build relationships and communicate effectively with colleagues and stakeholders
  • Commit to continual professional growth


    Primary Responsibilities

    • Office Management

      • Oversee and maintain the office space (e.g., regular walkthroughs and restocking materials, manage reservation
      • Manage the day-to-day relationship with facilities and operations staff for the building and shared office space
      • Implement, enhance, and build processes to strengthen office operations
      • Manage office supplies, equipment, and furnishings (e.g., ordering, inventory, organization)
      • Serve as point of contact with technology team to ensure that the office has fully functioning technology
      • Create and implement a mail handling process
      • Complete projects pertaining to overall office aesthetic and culture (e.g. cultural and motivational signage, space planning, space organization, etc.)
      • Develop creative solutions to maximize office space and support Home Office employees working across multiple locations
      • Communications

        • Project manage monthly all-Staff meetings for 90+ in-person and remote participants (e.g., developing agenda, drafting and assembling presentation, spearheading communications and logistics)
        • Write weekly all-staff newsletter for 150+ internal stakeholders
        • Develop and maintain system for sharing core organizational reference documents (e.g., office calendar, organization chart, school contact lists, office FAQs)
        • Financial management

          • Assist with the development of a budget for all Home Office expenses and then administer the approved budget
          • Establish and maintain office purchasing and finance systems (e.g. communicate with vendor, research pricing, create purchase orders, and process invoices for payment)
          • General Administration Duties

            • Manage preparation and logistics for key leadership meetings (e.g. catering, printing materials)
            • General clerical duties as needed (e.g., scanning, mailing, etc.)


              • Bachelor---s degree required
              • Interest in and aptitude for building and documenting systems and processes for efficiency
              • Excellent communication skills, both verbal and written
              • Strong organization skills and attention to detail
              • Ability to manage multiple tasks and meet tight deadlines
              • Displays maturity and ability to work independently and take initiative
              • Displays upbeat and positive attitude, flexibility, and a sense of humor even in challenging situations
              • Strong work ethic and commitment to high standards of excellence
              • Eager to learn and receive feedback
              • Excellent computer skills, including Microsoft Office Excel, PowerPoint, Word, and Outlook


                We offer a competitive compensation and benefits package. Aside from extensive professional development, all our staff members are equipped with a laptop computer, email, high-speed internet access, and all necessary supplies.--

                The foregoing information is requested for mandatory government reporting purposes only. As an equal opportunity employer, we hire without consideration to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, veteran status, disability, or any other category protected by applicable law.--

                Please note that your application--will not be saved--until you click ---submit--- at the end of the application question set. Unfortunately, you will not be able to save your resume or answers as you go along. Please take this into consideration. You are welcome to open the application, copy and paste the questions into a Word Document, and then copy and paste your answers into our application once they are complete. Additionally, if you leave your application before beginning the question set, you will need to upload your resume again in order to move forward with the process upon returning. Thanks in advance for the time you are taking to apply to Uncommon Schools.

                Keywords: Uncommon Schools, New York, Home Office Manager/Special Projects Coordinator (New York City), Administration, Clerical, New York, New York

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