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Administrative Assistant

Company: Marcus & Millichap
Location: New York
Posted on: June 14, 2018

Job Description:

Job DescriptionMarcus & Millichap is the nation's largest commercial investment real estate brokerage firm with over 80 offices and closes more commercial real estate transactions annually than any other firm in the nation. This is an excellent full-time opportunity for a top-quality, career-minded individual to work directly with a top performing senior real estate agent as an Executive Assistant. Ideal candidate will have superb written, organizational and communication skills, give 100% commitment to helping create a dynamic team environment, have strong attention to detail, be a self-motivator/proactive, problem solver and a quick learner.This role is a Full time position working with a Commercial Real Estate Investment Sales agent in the Manhattan office of Marcus & Millichap. The individual in this position will be responsible for a wide variety of administrative duties.Tasks

    • Prepare Marketing Packages & Proposals
    • Facilitate client events (internal/external)
    • Create spreadsheets and data tables in both Word and Excel
    • Support all marketing initiatives, including coordination and dissemination of sales reports and client correspondence
    • Provide telephone coverage, including responding to inquiries, properly routing calls, and taking detailed messages.
    • Use of good judgment with both internal and external clients.
    • Maintain calendar and all scheduling; planning and preparation for all meetings
    • Support sales team as needed
    • Ensure proper flow of information, pursuing detailed follow-through, as necessary
    • Perform related duties as assignedRequired Skills
        • Proficient use of Microsoft Word and Power Point
        • Solid understanding of Microsoft Excel and a familiarity with spreadsheet formulas
        • Proven ability to work effectively in a team environment with associates. Capability of effective planning and priority setting.
        • Ability to manage several complex projects simultaneously while working under pressure to meet deadlines.Education & Experience
            • Bachelors degree preferred
            • Prior transaction experience within the real estate industry
            • Real estate, legal or financial services industry experience preferred
            • Flexible attitude with the willingness to learn new programs and take on new projects
            • Highly service-oriented individual with the ability to work well as part of a team
            • Strong organizational skills, ability to manage multiple priorities and ability to take independent initiative for action within areas of responsibility
            • Excellent organizational, written, verbal and interpersonal communication skillsOur mission is to help our clients create and preserve wealth by providing the best real estate investment sales, financing, research, and advisory services available.Founded in 1971, Marcus & Millichap (NYSE: MMI) is a leading commercial real estate brokerage firm focusing exclusively on investment sales, financing, research, and advisory services, with more than 1,700 investment sales and financing professionals in 80+ offices throughout the United States and Canada. The firm has perfected a powerful property marketing system that integrates broker specialization by property type and market area; the industrys most comprehensive investment research; a long-standing culture of information sharing; relationships with the largest pool of qualified investors; and state-of-the-art technology that matches buyers and sellers.Apply for this job

              Keywords: Marcus & Millichap, New York, Administrative Assistant, Administration, Clerical, New York, New York

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