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Executive Administrative Assistant

Company: Mazars
Location: New York
Posted on: July 11, 2018

Job Description:

Job Description:

Mazars LLP is seeking an energetic and enthusiastic Administrative Assistant to support the Internal Accounting and Banking practice in New York City. As the Executive Assistant, you will be responsible for providing the highest levels of service to multiple Partners, Directors and Senior Managers. You will be required to:

Job Description:


  • Work directly with the Partners, Directors and Senior Managers.
  • Format/edit letters, reports, spreadsheets, presentations and correspondence as requested.
  • Proactively develop relationships with key internal/external client contacts, gaining recognition as a valued member of the team.
  • Regularly coordinate with the Marketing Department to create client proposals and presentations.
  • Effectively use firm travel and meeting tools to manage calendars, make travel/meeting arrangements, confirm details and creates itineraries.
  • Effectively use Mazars USA's technology applications, including MS Word, Excel, PowerPoint, Lync, CRM, InSite and Outlook.
  • Handle incoming and outgoing phone calls and emails as needed.
  • Effectively prepare weekly time and expense reports as requested.
  • Maintain confidentiality of all materials and conversations that take place in the office.

    Qualifications:

    We actively encourage each team member to bring their own unique skills and experience to the table. Some of the skills and experience we look for are as follows:

    • Positive attitude.
    • Ability to work independently and as part of a team.
    • 3-5 years of experience in a professional services environment.
    • Strong computer skills- Proficient in the use of Microsoft Office.
    • Excellent organizational skills with the ability to effectively manage conflicting priorities, organize workflow, and work with colleagues to accomplish tasks and balance workloads.
    • Experience with a paperless environment.
    • Effective interpersonal and communication skills (verbal and written); able to interact with personnel at all levels.
    • Highly motivated with oral and written communication skills with excellent use of grammar and punctuation.
    • Ability to appropriately multi-task and prioritize in a fast-paced environment.
    • Knowledge of commonly used concepts, practices, and procedures in the accounting field.
    • Creative problem solver.
    • College degree preferred.

      Benefits:

      • Salary commensurate with experience
      • Comprehensive Medical and Dental plans
      • 401(k) Plan
      • Life insurance,
      • Long-term and short-term disability coverage

        Keywords: Mazars, New York, Executive Administrative Assistant, Administration, Clerical, New York, New York

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