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School Office Associate

Company: Bedford Stuyvesant New Beginnings Charter School
Location: New York
Posted on: July 11, 2018

Job Description:

School Office Administration Associate

IMPORTANT NOTE: We are only considering candidates who have RECENT AND RELEVANT experience as an office administration associate in a NYC public DOE or charter school. Knowledge of ATS reporting is a REQUIREMENT for this position!

Bed-Stuy New Beginnings:

Bedford Stuyvesant New Beginnings Charter School is an elementary and middle school proudly serving the students in our neighborhood in Brooklyn, affectionately known worldwide as 'Bed-Stuy'. Opened in 2010, we serve more than 670 scholars in Kindergarten - Eighth Grade through the pursuit of 21st century learning, project based & service learning, and traditional coursework strategies, students will be prepared to succeed in academically competitive schools as well as become responsible citizens of the global community.

We offer you the opportunity to change the future: one scholar at a time. Each BSNBCS Scholar (present and future) deserves the chance to receive the quality education they need to help prepare them for academic success and growth. You also deserve to work in environment that is collaborative, fosters professional growth and development, and that empowers each staff member to take ownership of the learning environment in their classrooms or functional area. This is your chance to join a great team with the intent of teaching young minds, helping our scholars grow, work in key roles within the school, and to develop your career.

Our Office Associates:

Our Office Associates are the in many ways the public face of Bed-Stuy New Beginnings. They are often the first person people meet at BSNBCS. They interact on a daily basis with parents, students, visitors, vendors and any others who may happen to visit the school. They help our students an families get the information they need to ensure their experience at BSNBCS is an enjoyable one.

Our Associates are the driving force behind the non-instructional management of the school. Managing student enrollments and admissions, student records, transportation tracking and changes, additional support providing coverages during dismissal, lunch and recess, handling parent and student concerns and many of the administrative responsibilities required to ensure our students have the learning environment they need to grow!

A day in the life of our Office Administration Associates:


  • Maintain student files and information system (electronic and paper)
  • Student attendance - daily and period attendance entry
  • Meal accountability tracking
  • Daily transportation changes tracking and afternoon bus duty
  • Occasional assistance with coverage of recess, lunch time meal tracking, and front desk support
  • ATS reports and reporting
  • General support for the main office team and Director of Operations with a variety of tasks that include managing projects, working with outside vendors, teachers and families.
  • Answering phones, greeting visitors, and handling a wide variety of family concerns and situations.
  • Any additional responsibilities identified by the Principal, Operations Manager, and School Management Team

    What you need to bring to the table:


    • You should have a Bachelor Degree or equivalent relevant experience
    • You MUST clear a fingerprint background check to work in any school in NY, so we require all teachers to be cleared through IdentoGo prior to starting employment with us. This cannot be waived and must be complete PRIOR to starting employment with us.
    • YOU MUST: Have a robust understanding of how to access information and manipulate reports in the ATS system. This is a vital requirement for this position
    • YOU MUST: Have a strong understanding of the use of Microsoft Office Suite applications. Especially Microsoft Word and Excel. Must have a strong understanding of how to complete mail merges using both Word and Excel.
    • Demonstrate an urgency in your drive to support and serve the school community
    • Be able to work collaboratively, respectfully and joyfully with families, local organizations and businesses
    • Have the ability to effectively communicate verbally and in writing
    • Work well under pressure in a fast-paced environment and meets tight deadlines
    • Welcoming and positive presence
    • Biliterate: English/Spanish strongly preferred
    • Previous school experience REQUIRED

      What we offer you:


      • A full-time position with a competitive salary that is commensurate with your experience and qualifications
      • Amazing benefits! As a member of the team, your care and well being are a top priority. You will have a great benefits package that is not only affordable but includes all the perks and benefits you deserve!
      • The opportunity to shape the future. Each of our scholars has the potential to do great things. All they need is you to help show them how they can succeed!
      • A friendly and collaborative working environment: Our team is family!
      • The change to grow as a professional: You will be offered many opportunities to refine your skills and grow as a professional through quality professional development opportunities offered throughout the year!

        Application Process

        Applications are accepted on an ongoing basis. Once we have received your application, we will review your qualifications and experience as quickly as possible and get back to you within one week of submission.

        Keywords: Bedford Stuyvesant New Beginnings Charter School, New York, School Office Associate, Administration, Clerical, New York, New York

        Click here to apply!

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