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Administrative Assistant-(Clerical)

Company: Choice Associates
Location: New York
Posted on: July 13, 2018

Job Description:

Job DescriptionPosition: Administrative AssistantReports to: Director, Finance & AdministrationSummary:The Administrative Assistant provides administrative and planning support to the head of staff as well as the staff team, church leaders and members.Administrative Support:• Assists Head of Staff in coordinating, planning and implementing projects and completing tasks on schedule.• Provides administrative support to church leaders and teams.• Provides project management leadership on projects when needed.• Schedules meetings and travel for head of staff.• Work with Clerk of Session to provide administrative support for Session, including preparation of monthly docket, tracking church statistics and annual session reporting.• Compiles edits and prepares information for annual report.• Helps facilitate external contacts and information.• Responsible to coordinate internal and external communications working with and supporting the Communications team.• Develops promotional materials for the church and special events/programs when needed.• Generates correspondence on behalf of church and head of staff.• Develops and coordinates monthly pastoral mailing to congregation.• Writes announcements as needed.• Oversees Sunday bulletin and insert preparation.• Proofread and correct bulletins and other communications.• Order flowers, gifts and other specialty items when needed.• Coordinates the development and review and revision of office/church processes.• Communicates with staff changes to schedule and processes.• Oversee office processes and continuously seek efficiencies.• Maintain church calendar of events..• Provides back-up coverage for Receptionist and Office Assistant.• Assist Database Administrator with design and maintenance of the FPCJ website.• Assist members of congregation and visitors.• Completes additional tasks as assigned.• Demonstrates Core Values.Preparation for Sunday• Coordinate layout, proof, print & fold of Sunday 8am and 10am Bulletin• Prepare layout and print new member and baptismal inserts when required.• Prepare music file for Easy Worship slide presentation for Sunday 10am service.• Email Easy Worship and bulletin files to Media Team.• Obtain names of participants in Sunday Worship for opening prayer, children’s message, tithes and offerings and sermon title, scripture and music• Ensure custodian receives sermon title to purt on sign board.Hours: 9:00 a.m.-5:00 p.m. Salary: $45K

Keywords: Choice Associates, New York, Administrative Assistant-(Clerical), Administration, Clerical, New York, New York

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