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BND Administrative Assistant, Bureau of School Health/SH Nursing Services & Prof Dev - 349842

Company: NYC Department of Health and Mental Hygiene
Location: New York
Posted on: July 13, 2018

Job Description:

DEPT OF HEALTH/MENTAL HYGIENE Job Posting Notice Job Details Job ID: 349842 # of Positions: 1 Business Title: BND Administrative Assistant, Bureau of School Health/SH Nursing Services & Prof Dev Civil Service Title: Title Code No: Level: 51191 02 PUBLIC HEALTH ADVISER Title Classification: Competitive Job Category: Health Proposed Salary Range: $ 43,896.00 - $ 50,480.00 (Annual) Career Level: Experienced (non-manager) Work Location: 1 Court Square, Queens Division/Work Unit: SH Nursing Services & Prof Dev Job Description The Division of Family and Child Health (DFCH) of the New York City Department of Health and Mental Hygiene is charged with the creation and oversight of programs, policies, services, and environments that support physical and socio-emotional health, and promote primary and reproductive health services, health equity, social justice, safety and well-being for New York City families and children. The Division is comprised of the Bureau of Maternal Infant and Reproductive Health, the Bureau of Early Intervention, the Office of School Health, and the Bureau of Administration. The vision of the DFCH is that every child, woman, and family recognizes their power and is given the opportunity to reach their full health and development potential. We encourage qualified applicants with demonstrated commitment to social justice, particularly racial, gender, and LGBTQ equity to apply.------ DUTIES WILL INCLUDE BUT NOT BE LIMITED TO: --Under the supervision of the Borough Nursing Director; the PHADV level I will be responsible for the following; Providing clerical and administrative support to supervisors, OSH staff, and Borough Nursing Director (BND). --Performing responsible clerical work in various administrative and operational areas by processing, recording, checking, and maintaining records, furnishing information, and preparing reports, Collecting, reviewing and summarizing data and information concerning all initiatives including special project's needs. --Assisting with coordination of Regional Training. --Working with and/or at the direction of the BND and Nursing Supervisor to maintain/update training material for OSH staff; requesting appropriate electronic and other equipment for training. --Providing clerical support at training sites as deemed appropriate by the BND. --Maintaining and updating New Nurse Orientation and Preceptor schedules within each region. --Receiving and transmitting telephone messages to BND, supervisors and field staff as needed. --Compiling and preparing all time and personnel records, and other required reports. --Providing oversight of Supplies and Equipment for OSH staff. --Forwarding changes in OSH Staff school assignments to Central Office Liaisons to maintain accuracy of OSH Staff Management data base. --Compiling summer school assignments for payroll purposes including but not limited to hours of school sessions, start and end date. --Maintaining and coordinating schedule for BND, Supervising Nurses, and field staff. --Participating in the transferring process by assisting in arranging principals meetings and maintaining records of Principal's Letters. --Maintaining confidentiality involving any disciplinary issues with all employees of the program. --Forwarding HR related issues to FCH HR by advising staff to contact HR directly. --Serving as back-up Contract Nurse Liaison and works with D75 Contract Nurse Liaisons and Central Nursing Staff in matters related to 1:1 and transportation and nursing coverage. --Responsible for Regional Staffing updates and coordination with Central Office. --Assisting with managing meetings, securing meeting venues, and contacting OSH staff with relevant information. --Scheduling meetings and requesting appropriate location for such meetings. --Assisting in copying and mailing/emailing letters, memoranda and reports. Minimum Qual Requirements 1. A baccalaureate degree from an accredited college, including or supplemented by twelve semester credits in health education, or in health, social or biological sciences; or 2. A baccalaureate degree from an accredited college, and six months of full-time satisfactory experience in a health promotion or disease intervention/prevention program, performing one or more of the following: interviewing, conducting field investigations, assessing health risks, making referrals, or collecting and analyzing epidemiological data; or 3. A four-year high school diploma or its educational equivalent, and four years of full-time satisfactory experience as described in "2" above; or 4. Education and/or experience equivalent to "1", "2" or "3" above. Undergraduate college credit can be substituted for experience on the basis of 30 semester credits from an accredited college for one year of full-time experience. However, all candidates must have a four-year high school diploma or its educational equivalent, and either twelve semester credits as described in "1" above or six months of experience as described in "2" above. Additional Requirements A. To be assigned to Assignment Level II, candidates must have, in addition to meeting the minimum qualification requirements listed above, at least one year of experience as a Public Health Adviser, Assignment Level I, or at least one additional year of experience as described in Qualification Requirement "2" above. Preferred Skills Knowledge of DOHMH and DOE personnel policies and procedures; excellent interpersonal, communication and presentation skills. Additional Information **IMPORTANT NOTES TO ALL CANDIDATES: Please note:-- If you are called for an interview you will be required to bring to your interview copies of original documentation, such as: A document that establishes identity for employment eligibility, such as: A Valid U.S. Passport, Permanent Resident Card/Green Card, or Driver's license.-- Proof of Education according to the education requirements of the civil service title.-- Current Resume---- Proof of Address/NYC Residency dated within the last 60 days, such as: Recent Utility Bill (i.e. Telephone, Cable, Mobile Phone) Additional documentation may be required to evaluate your qualification as outlined in this posting's "Minimum Qualification Requirements" section. Examples of additional documentation may be, but not limited to: college transcript, experience verification or professional trade licenses. If after your interview you are the selected candidate you will be contacted to schedule an on-boarding appointment.---- By the time of this appointment you will be asked to produce the originals of the above documents along with your original Social Security card. **LOAN FORGIVENESS The federal government provides student loan forgiveness through its Public Service Loan Forgiveness Program (PSLF) to all qualifying public service employees. Working with the DOHMH qualifies you as a public service employee and you may be able to take advantage of this program while working full-time and meeting the program's other requirements.-- Please visit the Public Service Loan Forgiveness Program site to view the eligibility requirements: https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service To Apply Apply online with a cover letter to https://a127-jobs.nyc.gov/.-- In the Job ID search bar, enter: job ID number # 349842. We appreciate the interest and thank all applicants who apply, but only those candidates under consideration will be contacted. The NYC Health Department is committed to recruiting and retaining a diverse and culturally responsive workforce. We strongly encourage people of color, people with disabilities, veterans, women, and lesbian, gay, bisexual, and transgender and gender non-conforming persons to apply. All applicants will be considered without regard to actual or perceived race, color, national origin, religion, sexual orientation, marital or parental status, disability, sex, gender identity or expression, age, prior record of arrest; or any other basis prohibited by law. Residency Requirement New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview. POSTING DATE: 07/05/2018 POST UNTIL: 11/02/2018 The City of New York is an Equal Opportunity Employer

Keywords: NYC Department of Health and Mental Hygiene, New York, BND Administrative Assistant, Bureau of School Health/SH Nursing Services & Prof Dev - 349842, Administration, Clerical, New York, New York

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