NewYorkRecruiter
the smart solution for New York jobs

Office Services Associate

Company: C&W Services
Location: Hoboken
Posted on: April 18, 2019

Job Description:

Office Services Associate - Job Summary:As an Office Associate you will serve as a key resource for internal and external clients in a corporate office, and will perform a combination of the following tasks, based on specific location requirements:providing some reception support; ensuring conference/meeting rooms are set up, audio-visual equipment functioning and catering needs for meetings are met; mail, copy, print, records keeping, postand purchasing support; responding to facilities related issues (e.g. lighting, HVAC, furniture repairs, fire extinguishers replacement, ice machine repairs, etc.); miscellaneous other duties. You are expected to work as a team player in achieving practice objectives and meeting defined service level targets. ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES:Facilities Support:

  • Help maintain the overall cleanliness and order/organization of the office space
  • Maintain established vendor relationships to ensure a productive office environment
  • Liaise with building management regarding common area services and maintenance.
  • Respond to facilities related issues (e.g. lighting, HVAC, furniture repairs, fire extinguishers replacement, ice machine, etc.).
  • Support maintenance of up-to-date floor plans and associated documentation
  • Ensure office equipment is properly maintained
  • Oversee kitchen amenities (i.e. restock of coffee)
  • Support Corporate Real Estate activities as necessary
  • Maintain daily logs and stat information for tracking and reporting purposes.
  • Support health and safety initiatives
  • Support business continuity and contingency planning
  • Order, deliver, and set up food orders for all firm personnel and clients upon request.
  • Set-up and maintain conference room. Conference/Meeting Room Setup and Catering:
    • Proactively ensure that excellent housekeeping standards are maintained in conference/meeting rooms
    • Organize catered meals and provision of special equipment, as required
    • Communicate and liaise regularly with colleagues booking conference rooms to verify requirements and expedite changes Develop and maintain strong relationships with caterers and local vendors Mail / Print, Post and Purchasing Support:
      • Manage post and courier services to ensure timely collection and delivery
      • Oversee stationery supplies and stock levels. Printer equipment support:
        • Delivery and pick up of mail, copy projects, and faxes throughout floors to and from Office Services.
        • Help keep inventory of all supplies in mail areas. This includes UPS shipping supplies, Eastern Connection supplies, boxes, etc.
        • Assist and advise end users of mail and shipping procedures (i.e. bulk mailings, international shipping, etc.). JOB REQUIREMENTS & QUALIFICATIONS:
          • High school diploma or equivalent (GED)
          • 1-2 years' experience in a professional office or corporate environment providing general Facility Services support
          • Exceptional customer service skills
          • Strong interpersonal skills, and the ability to deal professionally with clients, vendors and associates on the phone and in person
          • Professional demeanor and appearance
          • Ability to adapt to different people, situations and changing priorities with grace and flexibility as well as demonstrating an appropriate sense of urgency
          • Reliable and punctual
          • Copier/fax/FedEx/postage machine knowledge
          • Strong organizational skills, with demonstrated ability to multi-task and prioritize effectively
          • A strong focus on detail and accuracy of work
          • Strong time management skills
          • Ability to communicate openly and effectively both verbally and in writing in business standard English and in local language as appropriate
          • Basic knowledge of Microsoft Office suite and Outlook or Lotus Notes
          • Knowledge of AV equipment and limited technology in a meeting environment
          • Able to lift 50-75 lbs.
          • Valid driver's license About C&W Services A leader in facilities services with 65 years of experience. C&W Services is one of the largest facility services companies in the USA & Canada with a 65-year history of helping clients drive down operating expenses, increase facility efficiency and up-time, enable strategic business decisions and create positive experiences for the people who work, shop, learn, live and play in the facilities we maintain. We're building the best team in the industry - our people are the heart and vitality of C&W Services. In joining C&W Services, you're joining a firm with a rich history, blue-chip client list, and the backing of sister company Cushman & Wakefield, one of the world's largest property advisory firms and the reason for our success is simple - talented people. Learn why C&W Services is an ideal place for veterans to continue their careers: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. JB.0.00.LN

Keywords: C&W Services, New York , Office Services Associate, Administration, Clerical , Hoboken, New York

Click here to apply!

Didn't find what you're looking for? Search again!

I'm looking for
in category
within


Other Administration, Clerical Jobs


Virtual Receptionist
Description: You will be answering incoming calls from busy women who need to set up appointments for services at the nation 039 s premier chain of blow dry bars. The client is looking for energetic, articulate and (more...)
Company: Mommy Jobs Online
Location: Edison
Posted on: 04/23/2019

Data Entry Specialist
Description: Mommy Jobs Online is now recruiting Data Entry Specialists to work remotely. This is an entry level opportunity for the right person to work part or full-time to earn income. If you have clerical or administrative (more...)
Company: Mommy Jobs Online
Location: Englewood
Posted on: 04/23/2019

Data Entry Specialist
Description: Mommy Jobs Online is now recruiting Data Entry Specialists to work remotely. This is a great opportunity for the right person to work part or full-time to earn income. If you have clerical or administrative (more...)
Company: Mommy Jobs Onlne
Location: New York
Posted on: 04/23/2019


Virtual Receptionist
Description: You will be answering incoming calls from busy women who need to set up appointments for services at the nation 039 s premier chain of blow dry bars. The client is looking for energetic, articulate and (more...)
Company: Mommy Jobs Online
Location: Norristown
Posted on: 04/23/2019

Data Entry Specialist
Description: Data Entry Specialist Are you in search of a legitimate work-at-home career Look no further than Mommy Jobs Online Are you tired of being in traffic waiting hours to get to work Are you tired of not (more...)
Company: Mommy Jobs Online
Location: Collegeville
Posted on: 04/23/2019

Data Entry Specialist - (Telecommute)
Description: Data Entry Specialist - Telecommute Mommy Jobs Online is now recruiting Data Entry Specialists to work remotely. This is a great opportunity for the right person to work part or full-time to earn income. (more...)
Company: Mommy Jobs Online
Location: Staten Island
Posted on: 04/23/2019

Office Assistant - Receptionist
Description: About Us As the publisher of both Inc. and Fast Company, Mansueto Ventures is home to two of the most iconic and vibrant brands in the world of business publications. Every day, the content, awards and (more...)
Company: Mansueto Ventures
Location: New York
Posted on: 04/23/2019

Data Entry Specialist - (Telecommute)
Description: Mommy Jobs Online is now recruiting Data Entry Specialists to work remotely. This is a great opportunity for the right person to work part or full-time to earn income. If you have clerical or administrative (more...)
Company: Mommy Jobs On Line
Location: Floral Park
Posted on: 04/23/2019

Administrative Assistant - Housekeeping - Sheraton New York Times Square Hotel - (19001699)
Description: Here's To Your Journey with Sheraton At Sheraton, we go above and beyond in everything we do. We are inspired by our guests and one another and are driven to make things better. We love what we do, and (more...)
Company: Marriott International, Inc.
Location: New York
Posted on: 04/23/2019

Veterinary Nurse/Technician, Receptionist
Description: Veterinary Nurse/Technician- Full time position: 3 or more yrs. experience. Position requires
Company: Haverford Animal Hospital
Location: Haverford
Posted on: 04/23/2019

Log In or Create An Account

Get the latest New York jobs by following @recnetNY on Twitter!

New York RSS job feeds