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Administrative Assistant - IT Department

Company: JRM Construction Management
Location: New York
Posted on: November 11, 2019

Job Description:

Company OverviewJRM is a Construction Management and General Contracting firm headquartered in New York City specializing in commercial interiors nationwide. JRM prides itself on accountability, diversity, teamwork and excellence. The company's successful growth has led to the opening of an additional East and West Coast office, as well as introducing a Core & Shell division.
Job SummaryThe IT Assistant will be responsible for providing administrative support to the Help Desk Manager and IT department on coordination and administrative duties.
Responsibilities and Duties

  • Coordinate new hire on-boarding, IT assets for employees, produce/handle confidential and sensitive correspondence, presentations, and meeting agendas.
  • Team coordination and calendar management. This includes keeping track of meetings, appointments, conference calls and other obligations.
  • Responsible for the accurate and timely output of presentations, reports, and analysis using software such as Excel, Outlook, Word, and PowerPoint.
  • Support key project/ initiative roll outs within assigned functions (organizational charts, presentations, all staff meetings, data collection, newsletters, delivery materials and strategic planning).
  • Ensure timely and effective delivery of department communication and correspondence to vendor relations, partners, and staff.
  • Pull and evaluate reports using Fresh Service application.
  • Identify opportunities for improvement; analyze and enforce policies and procedures within the IT department.
  • Document, control, and maintain the integrity of the IT inventory.
  • Support event coordination including special projects.
  • Perform clerical duties, create memos, photocopy and scan documents, and run errands.
  • Serve as the primary person responsible for processing and certifying payments for the IT Department.
  • Analyze invoice documents to determine validity and proper classification of the obligations in accordance with executed contracts.
    Qualifications and Skills
    • At least one year of relevant experience in an office environment.
    • Demonstrated time management skills to plan and deliver on assigned tasks.
    • Strong organizational skills.
    • Attention to detail.
    • Willingness to learn new systems and skills.
    • Outstanding customer service skills and time management skills.
    • Effective communication skills, both written and verbal.
    • Demonstrated ability to maintain confidentiality.
      ---Computer Systems
      • Microsoft Office (Excel, Word, PowerPoint, and Outlook)

Keywords: JRM Construction Management, New York , Administrative Assistant - IT Department, Administration, Clerical , New York, New York

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